The Business Master (4th Edition)

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GRAB Plus(r) with Order Form GRAB Plus Registration fee $39.95 each: $________ GRAB Plus with WinGrab fee $49.95 each: $________ Florida Residents Add 7% Tax: $________ Shipping and handling each: $________ ($5.00 in USA $15.00 Outside) Total Due: $________ Media desired: 5.25 size disk _____ or 3.5 size disk _____ Upon registration you will receive the latest version of GRAB Plus complete with printed manual. You will also become eligible for the GRAB Plus upgrade notification program. Check your local Egghead Discount Software Store or fill out this form and return it along with your check payable to ZPAY Payroll Systems in US currency to: ZPAY Payroll Systems 2526 69th Avenue South St. Petersburg, FL 33712-5631 Check enclosed _____ or charge my Visa _____ or Master Card _____ Name on card:____________________________________________________ Card number:______________________________ Expires:______________ Signature:_______________________________________________________ Name:________________________________________ Company:_____________________________________ Street Address:______________________________ City:________________________________________ State:_____________ Zip Code:________________ Telephone number:____________________________ Where did you receive your copy of GRAB Plus:____________________ _________________________________________________________________ Version number:__________________________________________________ Comments:________________________________________________________ _________________________________________________________________ Users of GRAB Plus must accept this disclaimer of warranty: "GRAB Plus is supplied as is. The author disclaims all warranties, expressed or implied, including, without limitation, the warranties of merchantability and of fitness for any purpose. The author assumes no liability for damages, direct or consequential, which may result from the use of GRAB Plus." GRAB Plus is a "shareware program" and is provided at no charge to the user for evaluation. Feel free to share it with your friends, but please do not give it away altered or as part of another system. The essence of "user-supported" software is to provide personal computer users with quality software without high prices, and yet to provide incentive for programmers to continue to develop new products. If you find this program useful and find that you are using GRAB Plus and continue to use GRAB Plus after a reasonable trial period, you must make a registration payment of $39.95 to ZPAY Payroll Systems. The $39.95 registration fee will license one copy for use on any one computer at any one time. You must treat this software just like a book. An example is that this software may be used by any number of people and may be freely moved from one computer location to another, so long as there is no possibility of it being used at one location while it's being used at another. Just as a book cannot be read by two different persons at the same time. Commercial users of GRAB Plus must register and pay for their copies of GRAB Plus within 30 days of first use or their license is withdrawn. Site-License arrangements may be made by contacting ZPAY Payroll Systems. Anyone distributing GRAB Plus for any kind of remuneration must first contact ZPAY Payroll Systems at the address below for authorization. This authorization will be automatically granted to distributors recognized by the (ASP) as adhering to its guidelines for shareware distributors, and such distributors may begin offering GRAB Plus immediately (However ZPAY Payroll Systems must still be advised so that the distributor can be kept up-to-date with the latest version of GRAB Plus.). You are encouraged to pass a copy of GRAB Plus along to your friends for evaluation. Please encourage them to register their copy if they find that they can use it. All registered users will receive a copy of the latest version of the GRAB Plus system. Member ASP (Association of Shareware Professionals) Paul Mayer is a Member of The Association of Shareware Pro- fessionals (ASP). ASP has established stringent standards for its members. ASP wants to make sure that the shareware principle works for you. If you are unable to resolve a problem with an ASP member (other than technical support), ASP may be able to help. Please write to the ASP Ombudsman at 545 Grover Road, Muskegon, MI 49442-9427 or send a Compuserve message via easyplex to ASP Ombudsman 70007,3536 GRAB The Envelope Addressor & GRABDB Database System for DOS User's Guide Software written and published by: Paul Mayer ZPAY Payroll Systems, Inc. Manual written by: Pahl Meyers Word Exchange NOTICE We have done our best to insure that the material found in this publication is both useful and accurate. However, please be aware that errors may exist in this publication, and neither the authors nor Paul Mayer and ZPAY Payroll Systems makes any guarantees concerning the accuracy of the information found here or in the use to which it may be put. DISCLAIMER OF ALL WARRANTIES AND LIABILITY THIS SOFTWARE IS DISTRIBUTED BY ZPAY PAYROLL SYSTEMS, AND IS A PROPRIETARY PRODUCT OF PAUL MAYER. IT IS LICENSED, NOT SOLD. ZPAY PAYROLL SYSTEMS MAKES NO WARRANTIES, EITHER EXPRESSED OR IMPLIED, WITH RESPECT TO THE SOFTWARE DESCRIBED IN THIS MANUAL, ITS QUALITY, PERFORMANCE, MERCHANTABILITY, OR FITNESS FOR ANY PARTICULAR PURPOSE. THIS SOFTWARE IS LICENSED "AS-IS". THE ENTIRE RISK AS TO ITS QUALITY AND PERFORMANCE IS WITH THE BUYER. SHOULD THE PROGRAM PROVE DEFECTIVE, THE BUYER (NOT ZPAY PAYROLL SYSTEMS OR PAUL MAYER) ASSUMES THE ENTIRE COST OF ALL NECESSARY SERVICING, REPAIR,OR CORRECTION AND ANY INCIDENTAL OR CONSEQUENTIAL DAMAGES RESULTING FROM ANY DEFECT IN THE SOFTWARE, EVEN IF ZPAY PAYROLL SYSTEMS HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. TRADEMARKS Cordata is a trademark of the Cordata Printer Corporation. Epson is a trademark of Epson America, Inc. GRAB, GRABDB, and PopGDB are trademarks of Paul Mayer and ZPAY Payroll Systems. HP, LaserJet, DeskJet, and PCL are trademarks of the Hewlett-Packard Corporation. IBM, IBM-PC, IBM-XT, IBM-AT and PC-DOS are trademarks of the International Business Machines Corporation. MS-DOS is a trademark of Microsoft Corporation. PostScript is a trademark of Adobe Systems, Inc. QMS is a trademark of QMS, Inc. SideKick, Sidekick Plus, and Sprint are trademarks of Borland International, Inc. WordPerfect is a trademark of the WordPerfect Corporation. WordStar is a trademark of MicroPro International Corporation. i Table of Contents ii Table of Contents Introduction Introduction To GRAB Plus. . . . . . . . . . . . . . . . . . . . . . .1-3 GRAB The Envelope Addressor for DOS Applications. . . . . . . . . .1-3 GRABDB Database . . . . . . . . . . . . . . . . . . . . . . . . . .1-3 System Requirements. . . . . . . . . . . . . . . . . . . . . . . . . .1-5 Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-5 Operating Systems . . . . . . . . . . . . . . . . . . . . . . . . .1-5 Disk Drives . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-5 Memory (RAM). . . . . . . . . . . . . . . . . . . . . . . . . . . .1-5 Printers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-5 Word Processors (for use with GRAB) . . . . . . . . . . . . . . . .1-5 About This Manual. . . . . . . . . . . . . . . . . . . . . . . . . . .1-6 First-Time Users of GRAB Plus . . . . . . . . . . . . . . . . . . .1-6 Experienced Users of GRAB . . . . . . . . . . . . . . . . . . . . .1-6 Description Of The Sections. . . . . . . . . . . . . . . . . . . . . .1-7 Symbols Used In This Manual. . . . . . . . . . . . . . . . . . . . . .1-9 Customer Support . . . . . . . . . . . . . . . . . . . . . . . . . . .1-9 Warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-9 Installation Installing GRAB Plus At-A-Glance . . . . . . . . . . . . . . . . . . .2-3 Configure GRAB To Your Printer. . . . . . . . . . . . . . . . . . .2-5 Installation to Your Hard Drive . . . . . . . . . . . . . . . . . .2-6 GRAB The Envelope Addressor For DOS Applications GRAB Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-3 The First-Time You Use GRAB . . . . . . . . . . . . . . . . . . . .3-4 Printing Envelopes With GRAB. . . . . . . . . . . . . . . . . . . .3-4 Pasting Addresses from GRAB Into Your Word Processor. . . . . . . .3-4 Loading GRAB Into Memory. . . . . . . . . . . . . . . . . . . . . .3-5 Load GRAB From A DOS Command. . . . . . . . . . . . . . . . . . . .3-5 iii Load GRAB From AUTOEXEC.BAT . . . . . . . . . . . . . . . . . . . .3-6 Load GRAB From BATCH Files. . . . . . . . . . . . . . . . . . . . .3-6 GRAB With SideKick. . . . . . . . . . . . . . . . . . . . . . . . .3-7 Calling GRAB From Memory. . . . . . . . . . . . . . . . . . . . . .3-8 The GRAB Screen . . . . . . . . . . . . . . . . . . . . . . . . . .3-8 The Shadow Box Marker. . . . . . . . . . . . . . . . . . . . . .3-9 Moving The Shadow Box Marker. . . . . . . . . . . . . . . . .3-9 Changing The Size Of The Shadow Box Marker. . . . . . . . . .3-9 The Help Window. . . . . . . . . . . . . . . . . . . . . . . . 3-10 Printing Selections. . . . . . . . . . . . . . . . . . . . . . 3-11 <Alt>A - Toggle primary/alt.. . . . . . . . . . . . . . . . 3-11 <Alt>R - Toggle return. . . . . . . . . . . . . . . . . . . 3-11 Command-Key Descriptions . . . . . . . . . . . . . . . . . . . 3-12 <Esc> - Abort the process . . . . . . . . . . . . . . . . . 3-12 <Alt>X - Print the address. . . . . . . . . . . . . . . . . 3-12 <Alt>E - Edit the address . . . . . . . . . . . . . . . . . 3-13 <Alt>C - Enter the address. . . . . . . . . . . . . . . . . 3-13 <Alt>L - Edit last address. . . . . . . . . . . . . . . . . 3-13 <Alt>R - Toggle return. . . . . . . . . . . . . . . . . . . 3-14 <Alt>S - Toggle style . . . . . . . . . . . . . . . . . . . 3-14 <Alt>A - Toggle primary/alt.. . . . . . . . . . . . . . . . 3-15 <Alt>Y - Edit return addr.. . . . . . . . . . . . . . . . . 3-15 <Alt>I - Comment = Empty. . . . . . . . . . . . . . . . . . 3-16 F1 Key Toggle Help On/Off . . . . . . . . . . . . . . . . . 3-16 Removing GRAB From Memory . . . . . . . . . . . . . . . . . . . . 3-17 If GRAB Refuses To Unload From Memory. . . . . . . . . . . . . 3-17 Remove TSR's That Were Loaded After GRAB . . . . . . . . . . . 3-17 How To Tell What TSR's Are Loaded After GRAB . . . . . . . . . 3-17 Unload TSR's Loaded From Your AUTOEXEC.BAT File. . . . . . . . 3-18 Using GRAB Without Going Resident . . . . . . . . . . . . . . . . 3-20 Edit Commands . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21 GRAB Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-23 Navigating the Configuration Menus . . . . . . . . . . . . . . . . . 3-24 GRAB Configuration Menu. . . . . . . . . . . . . . . . . . . . . . . 3-25 "Hot key" and Command Key Menu Selections . . . . . . . . . . . . 3-26 Main Hot-key . . . . . . . . . . . . . . . . . . . . . . . . . 3-27 Print Marker Key . . . . . . . . . . . . . . . . . . . . . . . 3-27 Edit Before Printing Key . . . . . . . . . . . . . . . . . . . 3-27 Print Window Key . . . . . . . . . . . . . . . . . . . . . . . 3-27 iv Edit Last Address Key. . . . . . . . . . . . . . . . . . . . . 3-27 Toggle Print Return Key. . . . . . . . . . . . . . . . . . . . 3-28 Style Sheet Key. . . . . . . . . . . . . . . . . . . . . . . . 3-28 Toggle Alternate Address Key . . . . . . . . . . . . . . . . . 3-28 Enter Comment Line Key . . . . . . . . . . . . . . . . . . . . 3-28 Edit Return Address Key. . . . . . . . . . . . . . . . . . . . 3-28 "Printer" Menu Selections . . . . . . . . . . . . . . . . . . . . 3-29 Type of Printer. . . . . . . . . . . . . . . . . . . . . . . . 3-29 Check Printer. . . . . . . . . . . . . . . . . . . . . . . . . 3-29 Init/Exit Printer 1. . . . . . . . . . . . . . . . . . . . . . 3-29 Init/Exit Printer 2. . . . . . . . . . . . . . . . . . . . . . 3-30 Options For Non-PostScript Laser Printers . . . . . . . . . 3-30 Envelope Feed Selection. . . . . . . . . . . . . . . . . 3-30 Orientation. . . . . . . . . . . . . . . . . . . . . . . 3-31 Eject Page . . . . . . . . . . . . . . . . . . . . . . . 3-31 Portrait Mode. . . . . . . . . . . . . . . . . . . . . . 3-31 Return To Tray . . . . . . . . . . . . . . . . . . . . . 3-31 Reset Printer. . . . . . . . . . . . . . . . . . . . . . 3-31 Options For PostScript Laser Printers . . . . . . . . . . . 3-32 Line 1 of 6 Lines (through) Line 6 of 6 Lines. . . . . . 3-32 Font Selections. . . . . . . . . . . . . . . . . . . . . . . . 3-32 Return Address First. . . . . . . . . . . . . . . . . . . . 3-32 Return Address Rest . . . . . . . . . . . . . . . . . . . . 3-32 Addressee First . . . . . . . . . . . . . . . . . . . . . . 3-33 Addressee Rest. . . . . . . . . . . . . . . . . . . . . . . 3-33 Comment Line. . . . . . . . . . . . . . . . . . . . . . . . 3-33 Printer Port . . . . . . . . . . . . . . . . . . . . . . . . . 3-34 Wait to Send Exit. . . . . . . . . . . . . . . . . . . . . . . 3-34 Do Not Filter. . . . . . . . . . . . . . . . . . . . . . . . . 3-34 Epson Landscape/Portrait . . . . . . . . . . . . . . . . . . . 3-35 Epson Landscape Size . . . . . . . . . . . . . . . . . . . . . 3-35 Use Postal Barcode . . . . . . . . . . . . . . . . . . . . . . 3-35 Use New Barcode Graphics . . . . . . . . . . . . . . . . . . . 3-36 Force Upper Case . . . . . . . . . . . . . . . . . . . . . . . 3-36 "Address & Swap" Menu Selections. . . . . . . . . . . . . . . . . 3-37 Print Return Address . . . . . . . . . . . . . . . . . . . . . 3-37 Primary Return Address . . . . . . . . . . . . . . . . . . . . 3-37 Alternate Return Address . . . . . . . . . . . . . . . . . . . 3-38 Swap Memory or Full TSR. . . . . . . . . . . . . . . . . . . . 3-38 Force to Disk Swap . . . . . . . . . . . . . . . . . . . . . . 3-39 v Location of Grabdb.exe . . . . . . . . . . . . . . . . . . . . 3-39 "Style Sheets" Menu Selections. . . . . . . . . . . . . . . . . . 3-40 Read . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-40 Write. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-41 Comment. . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-41 "Locations" Menu Selections . . . . . . . . . . . . . . . . . . . 3-42 Change Locations . . . . . . . . . . . . . . . . . . . . . . . 3-42 Non-PostScript to PostScript . . . . . . . . . . . . . . . . . 3-43 Graphic Logo . . . . . . . . . . . . . . . . . . . . . . . . . 3-44 Number Of Lines Label. . . . . . . . . . . . . . . . . . . . . 3-45 Test Envelope Locations. . . . . . . . . . . . . . . . . . . . 3-46 "Color" Menu Selections . . . . . . . . . . . . . . . . . . . . . 3-47 Change Colors. . . . . . . . . . . . . . . . . . . . . . . . . 3-47 "Files" Menu Selections . . . . . . . . . . . . . . . . . . . . . 3-48 Get Regular. . . . . . . . . . . . . . . . . . . . . . . . . . 3-48 Save Regular . . . . . . . . . . . . . . . . . . . . . . . . . 3-48 Get Popgdb . . . . . . . . . . . . . . . . . . . . . . . . . . 3-48 Save Popgdb. . . . . . . . . . . . . . . . . . . . . . . . . . 3-48 Exit to DOS. . . . . . . . . . . . . . . . . . . . . . . . . . 3-48 GRABDB Database GRABDB Database Operation. . . . . . . . . . . . . . . . . . . . . . .4-3 How To Load GRABDB . . . . . . . . . . . . . . . . . . . . . . . . . .4-4 How to Load GRABDB From DOS . . . . . . . . . . . . . . . . . . . .4-4 How to Load PopGDB From DOS . . . . . . . . . . . . . . . . . . . .4-4 How to Pop Up GRABDB From Inside Your Word Processor. . . . . . . .4-4 How To Use GRABDB. . . . . . . . . . . . . . . . . . . . . . . . . . .4-5 Adding Records to GRABDB. . . . . . . . . . . . . . . . . . . . . .4-5 Printing Envelopes From GRABDB. . . . . . . . . . . . . . . . . . .4-5 Printing Labels From GRABDB . . . . . . . . . . . . . . . . . . . .4-5 Pasting Addresses From GRABDB Into Your Word Processor. . . . . . .4-5 Using GRABDB. . . . . . . . . . . . . . . . . . . . . . . . . . . .4-6 Adding Entries To The GRABDB Database . . . . . . . . . . . . . . .4-6 Entering Records Using The "Add" Selection . . . . . . . . . . .4-6 Entering Records Using The "Import" Selection. . . . . . . . . .4-7 Finding Existing Records. . . . . . . . . . . . . . . . . . . . . .4-9 Editing Existing Records . . . . . . . . . . . . . . . . . . . .4-9 vi GRABDB and ZIPKEY. . . . . . . . . . . . . . . . . . . . . . . 4-10 Tagging Records. . . . . . . . . . . . . . . . . . . . . . . . 4-10 Printing Records On Envelopes . . . . . . . . . . . . . . . . . . 4-11 Printing Formats . . . . . . . . . . . . . . . . . . . . . . . 4-11 The F7 Key Printing Format. . . . . . . . . . . . . . . . . 4-12 The F8 Key Printing Format. . . . . . . . . . . . . . . . . 4-12 The F9 Key Printing Format. . . . . . . . . . . . . . . . . 4-12 Printing Records On Labels. . . . . . . . . . . . . . . . . . . . 4-13 Printing Labels. . . . . . . . . . . . . . . . . . . . . . . . 4-13 Starting GRABDB With Options. . . . . . . . . . . . . . . . . . . 4-15 The /M Start Up Option . . . . . . . . . . . . . . . . . . . . 4-15 The /S Start Up Option . . . . . . . . . . . . . . . . . . . . 4-15 The /U Start Up Option . . . . . . . . . . . . . . . . . . . . 4-15 Combining Start Up Options . . . . . . . . . . . . . . . . . . 4-16 Fixing Damaged Data Files . . . . . . . . . . . . . . . . . . . . 4-16 Starting PopGDB With Options. . . . . . . . . . . . . . . . . . . 4-17 The /1 Start Up Option . . . . . . . . . . . . . . . . . . . . 4-17 The /A Start Up Option . . . . . . . . . . . . . . . . . . . . 4-17 The /D Start Up Option . . . . . . . . . . . . . . . . . . . . 4-17 The /F kbytes Start Up Option. . . . . . . . . . . . . . . . . 4-17 The /H hexkey Start Up Option. . . . . . . . . . . . . . . . . 4-17 The /K Start Up Option . . . . . . . . . . . . . . . . . . . . 4-17 The /M Start Up Option . . . . . . . . . . . . . . . . . . . . 4-17 The /S Start Up Option . . . . . . . . . . . . . . . . . . . . 4-17 The /U Start Up Option . . . . . . . . . . . . . . . . . . . . 4-17 The /X Start Up Option . . . . . . . . . . . . . . . . . . . . 4-17 The /? Start Up Option . . . . . . . . . . . . . . . . . . . . 4-17 GRABDB Database Menus. . . . . . . . . . . . . . . . . . . . . . . . 4-19 GRABDB Database Menu. . . . . . . . . . . . . . . . . . . . . . . 4-20 "Quit" Menu Selections . . . . . . . . . . . . . . . . . . . . 4-21 Stay. . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-21 Quit. . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-21 "Data base" Menu Selections. . . . . . . . . . . . . . . . . . 4-22 Add . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-22 Find. . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-25 Delete . . . . . . . . . . . . . . . . . . . . . . . . . 4-25 Next . . . . . . . . . . . . . . . . . . . . . . . . . . 4-25 Previous . . . . . . . . . . . . . . . . . . . . . . . . 4-25 vii Edit . . . . . . . . . . . . . . . . . . . . . . . . . . 4-25 Quit . . . . . . . . . . . . . . . . . . . . . . . . . . 4-26 Help . . . . . . . . . . . . . . . . . . . . . . . . . . 4-26 Tags . . . . . . . . . . . . . . . . . . . . . . . . . . 4-26 Quit. . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-26 Help. . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-26 Tags. . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-26 Import. . . . . . . . . . . . . . . . . . . . . . . . . . . 4-27 Export. . . . . . . . . . . . . . . . . . . . . . . . . . . 4-28 "Set up" Menu Selections . . . . . . . . . . . . . . . . . . . 4-29 Show Current Set Up . . . . . . . . . . . . . . . . . . . . 4-29 Avery 5160/5260 Labels. . . . . . . . . . . . . . . . . . . 4-29 Avery 5161/5261 Labels. . . . . . . . . . . . . . . . . . . 4-29 Avery 5162/5262 Labels. . . . . . . . . . . . . . . . . . . 4-29 Non-Laser Printer . . . . . . . . . . . . . . . . . . . . . 4-30 Use Two Fonts . . . . . . . . . . . . . . . . . . . . . . . 4-30 Soft Font ID #80. . . . . . . . . . . . . . . . . . . . . . 4-30 Downloading Fonts. . . . . . . . . . . . . . . . . . . . 4-30 Soft Font ID #90. . . . . . . . . . . . . . . . . . . . . . 4-31 Default Line Printer Font . . . . . . . . . . . . . . . . . 4-31 Default Courier Font. . . . . . . . . . . . . . . . . . . . 4-31 Printer Port. . . . . . . . . . . . . . . . . . . . . . . . 4-31 Postal Barcode. . . . . . . . . . . . . . . . . . . . . . . 4-31 New Barcode Graphics. . . . . . . . . . . . . . . . . . . . 4-31 Save Current Set Up . . . . . . . . . . . . . . . . . . . . 4-31 "Tags" Menu Selection. . . . . . . . . . . . . . . . . . . . . 4-32 Enter TAG for scanning: * . . . . . . . . . . . . . . . . . 4-32 "File name" Menu Selection . . . . . . . . . . . . . . . . . . 4-33 File Name . . . . . . . . . . . . . . . . . . . . . . . . . 4-33 F1 Key. . . . . . . . . . . . . . . . . . . . . . . . . . . 4-33 "Print labels" Menu Selections . . . . . . . . . . . . . . . . 4-34 Stay. . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-34 Print by Zip Code . . . . . . . . . . . . . . . . . . . . . 4-34 Print by Name . . . . . . . . . . . . . . . . . . . . . . . 4-35 Appendix A Text-Based Word Processors Tested With GRAB Plus . . . . . . . . . . .A-1 viii Appendix B Questions & Answers. . . . . . . . . . . . . . . . . . . . . . . . . .B-1 GRAB Doesn't Print On LaserJet. . . . . . . . . . . . . . . . . . .B-2 Address Too Low On LaserJet Printer . . . . . . . . . . . . . . . .B-2 Soft Fonts With LaserJet Printer. . . . . . . . . . . . . . . . . .B-2 Address Double Spaced . . . . . . . . . . . . . . . . . . . . . . .B-3 Comment Line After Printing . . . . . . . . . . . . . . . . . . . .B-3 Comment Line Doesn't Print. . . . . . . . . . . . . . . . . . . . .B-3 GRAB Colors With WordPerfect. . . . . . . . . . . . . . . . . . . .B-3 GRAB With WordPerfect . . . . . . . . . . . . . . . . . . . . . . .B-4 Canadian ZIP Codes. . . . . . . . . . . . . . . . . . . . . . . . .B-4 Hewlett Packard Envelope Tray . . . . . . . . . . . . . . . . . . .B-4 Hewlett Packard LaserJet IIP Tray . . . . . . . . . . . . . . . . .B-5 Appendix C DeskJet Operation with GRABDB. . . . . . . . . . . . . . . . . . . . .C-1 Appendix D How To Use Soft Fonts With GRAB Plus . . . . . . . . . . . . . . . . .D-1 Running the Download Program. . . . . . . . . . . . . . . . . . . .D-3 Using Batch Files To Download Fonts . . . . . . . . . . . . . . . .D-3 LaserJet Printer Fonts . . . . . . . . . . . . . . . . . . . . .D-3 DeskJet Printer Fonts. . . . . . . . . . . . . . . . . . . . . .D-3 Specifying Soft Fonts . . . . . . . . . . . . . . . . . . . . . . .D-4 Specify Fonts By ID Number . . . . . . . . . . . . . . . . . . .D-4 An Example Specifying Five Different Fonts By ID . . . . . . . .D-5 Switching Between Soft Fonts. . . . . . . . . . . . . . . . . . . .D-9 Specifying Internal Scalable Fonts Of LaserJet III Printer. . . . D-10 Appendix E Style Sheets Included with GRAB Plus . . . . . . . . . . . . . . . . .E-1 1-1 INTRODUCTION 1-2 1-3 INTRODUCTION TO GRAB Plus ------------------------- GRAB Plus is an enhanced package of programs that build on the popular memory resident envelope addressor GRAB. Included with GRAB is GRABDB, a database program that works hand-in-hand with GRAB, capable of printing labels for laser printers, and PopGDB a TSR that pops-up the GRABDB database program over other DOS applications. GRAB The Envelope Addressor for DOS Applications Have you ever wanted to take the name and address from a letter in your favorite text-based word processor and print it on your envelope? Well, GRAB can do it. GRAB, a memory resident program, lets you "grab" the address in your letter and print it on an envelope in as little as two keystrokes. GRAB now has style sheets. You can select different style sheets for different printers and different comment lines, without having to re- configure GRAB. GRAB will print postal bar codes on your envelopes, automatically when addresses have the "ZIP + 4" or "ZIP +6" codes. GRAB will print graphic logos from graphic suppliers on your envelopes. GRABDB Database With GRABDB database, you can maintain a file of names and addresses for easy retrieval for use with GRAB the envelope addressor. It will automatically form the address in different formats by your selection. GRABDB has been created so users of GRAB the envelope addressor can turn their data files into a powerful label printing system. GRABDB lets you take data files from GRABDB database and print labels on your LaserJet printer. It recognizes the "tag" selection fields of GRABDB and will select by tags if you like. You can use different label formats from Avery as well as using soft fonts for added impact to your mailings. GRABDB comes with a sample set of soft fonts to show you how your labels can have a creative appearance for greater impact. 1-4 PopGDB allows you to pop-up the GRABDB database program over other DOS applications. We point out that PopGDB cannot be used from the DOS prompt. You must be in another DOS application, such as a word processor, to be able to use it. If you were at the DOS prompt, there would be no need to pop it up since you can simply run GRABDB from the DOS prompt anyway. What's great about PopGDB is that you can be in your word processor, call PopGDB to find an address, pop-up GRAB to print an envelope, and then (after exiting GRAB and GRABDB) paste the address in the word processor using GRAB's "paste" hot-keys. 1-5 SYSTEM REQUIREMENTS ------------------- Computer IBM-PC/XT/AT, and truly compatible computers. Operating Systems MS-DOS version 3.0 and higher is required for GRAB to find style sheets and comment line files. Disk Drives One hard disk drive and one floppy disk drive. Memory (RAM) A minimum of 8k RAM available for GRAB The Envelope Addressor. A minimum of 256k RAM available for GRABDB. Printers Hewlett-Packard LaserJet and DeskJet printers and compatibles, PostScript printers, Cordata Laser printers and any printer compatible with the IBM- PC/XT/AT family of systems that will hold an envelope. Word Processors (for use with GRAB) For GRAB the memory resident envelope addressor: Any word processor that uses the screen in a "text mode". This means screens that do not display text as graphics as some desktop publishers. Refer to Appendix A, Tested Word Processors, for a list of over forty word processors tested with GRAB The Envelope Addressor. 1-6 ABOUT THIS MANUAL ----------------- Since we designed GRAB Plus to be as easy to use as possible, we have also designed this manual to be the same. You should not have to read the entire manual before you start. If you are like us, you want to jump right in and start using the program. You may not open the manual except to read about the program's features in the introduction and find out how to install the program. Also, because of publishing deadlines, there may be some late-breaking information about the program that could not be included in this manual at the time of printing. Look on the GRAB Plus distribution disks to see if there are any files named "READ ME". If so, you can print it for any new information not contained in this manual. We have designed this manual to be used as a reference. First-Time Users of GRAB Plus If you are a first-time user of GRAB Plus, we recommend you read these sections: - All "README" files on the GRAB Plus distribution disk. - Installing Grab Plus. - Menus Experienced Users of GRAB If you are experienced in the use of previous GRAB releases, we recommend that you at least read the Installation section and any "README" files that are on the GRAB Plus distribution disks. 1-7 DESCRIPTION OF THE SECTIONS --------------------------- Title Pages with Front Matter This contains the title of this manual as well as various legal notices. Table of Contents This is a list of the sections of this manual in the order they are arranged. Introduction This contains some of the major points and features of GRAB Plus. Installation This contains a description of the procedure to install GRAB Plus. GRAB The Envelope Addressor For DOS Applications This section tells you how to use GRAB with your DOS applications to print envelopes. It is divided into two parts, which are identified at the top of each page. The first part is "GRAB Operation", containing information about how to use GRAB. The second part is "GRAB Menus", a reference section containing explanations of all the menu selections available when you use the "GRABCFG" command. GRABDB Database This section tells you how to use the GRABDB Database with your envelope printer. It is divided into two parts, which are identified at the top of each page. The first part is "GRABDB Operation", containing information about how to use the database and about how to use it to print labels.. The second part is "GRABDB Database Menus", a reference section containing explanations of all the menu selections available when you use GRABDB's menu selections. Appendix A This is a reference section containing a list of text-based word processors that have been tested using GRAB the envelope addressor. The list contains over forty word processors. We have added helpful comments for assuring trouble free operation with certain word processors. Appendix B This is a reference section containing "Questions and Answers" that should be helpful in trouble shooting various common problems that are easily resolved. 1-8 Appendix C This is a reference section containing helpful advice for users of Hewlett Packard's DeskJet printer with our GRAB Plus program. Appendix D This is a reference section containing explanations about using the downloadable soft fonts furnished with GRAB Plus. Appendix E This is a reference section containing a listing of the style sheets furnished with GRAB Plus. Index This is a convenient reference for easily finding the pages of various subjects covered in this manual. 1-9 CUSTOMER SUPPORT ---------------- We provide GRAB Plus REGISTERED customers support free, by mail or CompuServe, for one year from the purchase date. However, we ask that you try to see if the problem can be resolved by referring to your User's Guide first. If you need telephone support, we offer different several different support plans. Refer to the "README" file (or other documentation) included with the GRAB Plus package. They provide you with the current telephone numbers to call for support, including FAX, CompuServe, MCI Mail, Genie, etc., as well as our address if you wish to contact us by mail. WARRANTY -------- The GRAB Plus registered distribution disks are guaranteed for 60 days from date of purchase. Any defective disks will be replaced free of charge during this period. 2-1 INSTALLATION 2-2 2-3 INSTALLING GRAB Plus At-A-Glance -------------------- Installing GRAB Plus requires these simple steps: Step 1 Copy the GRAB Plus distribution disk. Step 2 Run the INSTALL program to unpack the GRAB Plus programs to your drive. Step 3 Select a style sheet to configure GRAB Plus to the printer you will be using. That's it! You are ready to use GRAB Plus! Later You can change the configuration of GRAB Plus at any time later if you wish. It's that easy. - For DOS GRAB, run the "GRABCFG" program from the DOS command line (within the directory of your GRAB files). You can change the hot-key or command-keys, printer, return addresses, fonts, printing locations, colors, etc. 2-4 Step 1 - Copy the GRAB Plus Distribution Disks We are assuming that you know how to use ordinary DOS commands with your computer. Refer to your computer's DOS manual if you have any questions about the commands you will need to use. Copy your GRAB Plus distribution disk to make a back-up copy to use for installation. Do not use your original GRAB Plus distribution disk for installation. Use the copy you will make and store the original disk in a safe place. - If you are familiar with the procedure to copy disks, you can skip to the installation procedure. Have ready a double-sided double-density (DS-DD) blank floppy disk formatted with the DOS format. Label it "GRAB Plus Back-Up". - The blank formatted disk must be the same type as your GRAB Plus distribution disk, either a 5-1/4 inch or 3-1/2 inch disk. Write-protect your original GRAB Plus distribution disk to prevent any existing files from being accidentally changed or erased. Use the DOS DISKCOPY command to copy the disk: - Type "DISKCOPY A: A:" and press RETURN. Follow the prompts on the screen to copy the disks: - The "source" disk is your original GRAB Plus distribution disk. This is the disk you copy from. - The "target" disk is your blank formatted disk. It is the disk you copy to. You will copy the "Source" disk (the GRAB Plus distribution disk) to the "Target" disk (your back-up disk). When you have made your back-up copy of the GRAB Plus distribution disk, store the original distribution disk in a cool, dry place. 2-5 Step 2 - Run The Install Program Before you can use GRAB Plus you have to run the install program so it will work properly on your computer. You cannot just copy the files on the distribution disks to your hard disk. The files on the distribution disk are packed in a special way to save space. The install program unpacks those files and builds them on your working disk. GRAB Plus will give you these expanded installation choices: Install GRAB Plus Modify AUTOEXEC.BAT file Finished Install GRAB Plus This selection will install everything from the GRAB Plus System. This includes GRABDB the database and PopGDB. Modify AUTOEXEC.BAT file This selection will add the command to your AUTOEXEC.BAT file so GRAB will load automatically when you start up your computer. Finished This selection will exit the installation process. Configure GRAB To Your Printer You will need to select a style sheet that corresponds to the printer you will be using. - For DOS GRAB you will need to run the "GRABCFG" program to select a style sheet that corresponds to the printer you will be using. 2-6 Step 2 (continued) Installation to Your Hard Drive Place the back-up copy (you made in Step 1) of GRAB Plus in your floppy drive "A". - Type "A:INSTALL" and press RETURN. If you have a monochrome monitor, type "A:INSTALL -M". The GRAB Plus installation program will do several things that are necessary for proper operation of the GRAB Plus programs: - It will ask you for the hard disk drive designation on which to install GRAB Plus. - It will create a directory named "\GRABPLUS" on your hard disk. - It will unpack the necessary files and place them onto your \GRABPLUS directory. - It will give you a menu selection for the opportunity to choose whether you want commands placed in your AUTOEXEC.BAT file so that GRAB Plus automatically loads into memory each time you turn on your computer. (This is the easiest way to have GRAB Plus ready at the touch of a key.) - It will notify you when the installation is completed. - When it is finished, you will need to select a style sheet to tell GRAB Plus what printer you are using. (You must do this before you run the envelope addressor for the first time.) You can customize other parts of it now or at any later time. 2-7 Step 3 - Select A Style Sheet You need to select a style sheet that corresponds to the printer you will be using. - For DOS GRAB: From DOS just change to the directory containing the GRAB files (such as CD\GRABPLUS) and type: "GRABFG" and press RETURN. NOTE! If you make changes using the configuration program while GRAB is resident in memory, the changes will not be effective until GRAB is loaded into memory again. CAUTION If you had loaded another TSR program (such as SideKick) after you had loaded GRAB, you cannot unload GRAB from memory. You will have to unload any other TSR programs in the order of "last-in-first-out". Then you can unload GRAB. When you start the configuration program GRABCFG, it will ask if you want to read the current configuration. Enter "Y" to display a pick list of existing style sheets. Select the style sheet that corresponds with the printer you will be using. Installation Completed GRAB Plus is installed and ready to use. Refer to the "Operation" and "Menus" segment of "GRAB The Envelope Addressor For DOS Applications" and "GRABDB Database" in this manual for more information about using style sheets. 3-1 GRAB The Envelope Addressor For DOS Applications 3-2 3-3 GRAB OPERATION 3-4 The First-Time You Use GRAB ! * Select the Style Sheet that corresponds to your printer. * Run the "GRABCFG" program. (See "Menus") - Accept or change the default hot-key and command-keys. ! - Enter your return address. - Accept or change the default envelope size. - Accept or change the default address positions. - Accept or change the default colors for the GRAB screen. ! - Save your selections and exit GRAB's configuration. * Load GRAB into your computer's memory. * Load GRAB from: - A DOS command, or - From your AUTOEXEC.BAT file, or - From your customized BATCH files. ! The actions marked with an exclamation mark (!) must be done before you operate GRAB the envelope addressor the first time. The other actions are options for selecting the style sheet that will be your default configuration. Printing Envelopes With GRAB * Call GRAB from memory. - Press GRAB's hot-key to display the GRAB screen. Move the shadow box marker to cover the address. Accept or change the displayed printing selections. * Print your envelopes. - Press the command-key to print the address on the envelope. Pasting Addresses From GRAB Into Your Word Processor * Press the "Paste" hot-keys. - The last address printed from GRAB will be pasted at the current cursor location in your word processor document. Refer to "How To Use GRABDB" in the GRABDB Operation section for information about pasting addresses from your GRABDB database using PopGDB. 3-5 Loading GRAB Into Memory IMPORTANT: Be sure you have configured GRAB with the GRABCFG program before you start using GRAB. The program needs important information about the kind of printer you are using. As GRAB loads, you will see a confirmation displayed briefly when it loads successfully. The hot-key combination to pop-up GRAB when you want to use it will be displayed briefly as a courtesy reminder. There are different ways you can load GRAB, depending on how you want GRAB to be available for printing your envelopes. * Load GRAB from a DOS command. * Load GRAB from AUTOEXEC.BAT. * Load GRAB from BATCH files. Load GRAB From A DOS Command From the DOS screen, change to the directory that the GRAB program files are located. When you are in that directory, type: "GRAB" and press RETURN. When GRAB is loaded from a DOS command, it will remain "resident" in your computer's memory as long as the computer is running. When you switch your computer off, or re-boot it while it is running, GRAB will not be loaded in memory any longer. You will have to load GRAB again from DOS when you start your computer again. 3-6 Loading GRAB From AUTOEXEC.BAT You can add the command "GRAB" as an additional line in your AUTOEXEC.BAT file. It will automate the loading of GRAB so that it will be loaded into memory every time you start (or re-boot) your computer. The advantage of using this method is that anytime your computer is running, GRAB will always be ready for you at the touch of the hot-key so you can print an envelope -- whether you're using a word processor, a database program, a spreadsheet, or even GRABDB. If you do not have an existing AUTOEXEC.BAT file, you can consult your computer's DOS Operating System Manual for directions to create one. Load GRAB From BATCH Files You can use a customized batch file to temporarily load GRAB into memory when you load your word processor (or any other text-based program), and then automatically remove it from memory when you exit your word processor. CAUTION: This method will not work if you have previously loaded Borland's SideKick. The advantage of this method is that GRAB is resident in memory only during your word processing session. When you exit your word processor, GRAB is unloaded from memory to make it available to other programs. The disadvantage of this method is that GRAB is not available for every program you use, unless you were to make a batch file for each one. 3-7 Here is an example of a typical batch file to load GRAB automatically when you load a word processor such as WordPerfect: CD\GRABPLUS <---This changes to the GRABPLUS directory GRAB <---This loads GRAB into memory CD\WP51 <---This changes to the WordPerfect directory WP <---This starts WordPerfect CD\GRABPLUS <---This changes to the GRABPLUS directory again GRAB /R <---This unloads GRAB from memory upon exit In this example we moved to the GRAB Plus directory (line #1) and loaded GRAB in memory (line #2). Then we moved to the WordPerfect directory (line #3) and started WordPerfect (line #4). When we're done and exit WordPerfect, we move back to the GRAB Plus directory (line #5) and unloaded GRAB. GRAB With SideKick GRAB coexists with many other memory resident (TSR) programs. However, Borland's SideKick demands that it be loaded after everything else. For this reason, GRAB won't load if SideKick is already loaded unless you use the "/S" option when you invoke GRAB. At the DOS prompt, you would type: "GRAB /S" and press RETURN. This option comes at a price, though. * With SideKick, you cannot remove GRAB from memory unless you shut off the computer or reboot it. * However, SideKick Plus users can unload GRAB if loaded after SideKick Plus. Refer to the paragraph later in this section: "Remove GRAB From Memory", for more information about GRAB and other TSR programs. Calling GRAB From 3-8 Calling GRAB From Memory Press GRAB's hot-key when you have an address on your screen. The familiar GRAB help window will pop up along with a shadow box marker. GRAB cannot pop up if your screen is running in "Graphics mode." It will respond with a beep if you attempt to call it. It works only if your screen is in one of the many text modes (even the EGA/VGA 8x8 text modes). GRAB automatically displays a help window showing the current configuration of GRAB and keys to press for operating GRAB. You can toggle this help window on & off with the F1 key. The GRAB Screen The GRAB screen consists of a shadow box marker and a help window. They give you the ability to mark the address you want to print and to see (and change) the way the envelope is printed. Here is an example of GRAB's display showing a typical configuration. We have shown the shadow box marker already placed over the address so you can see how it is used. August 12, 1990 ╒══════════════════════════════╕ ------------------------------- │ Use arrow keys to move the │ |Paul Mayer | │ marker to cover the address. │ |2526 69th Avenue South | │ F7 & F8 to change length, F9 │ |St. Petersburg, FL 33712-5631 | │ to decrease size and F10 to │ ------------------------------- │ increase the size of marker. │ │ Print primary return. │ │ Style sheet: LJII-LG.STL │ Dear Mr. Mayer: │ LaserJet II large business │ │ <ESC> Abort the process. │ Thank you for the information about your pr│ <Alt>X Print the address. │ operation of a business payroll. │ <Alt>E Edit the address. │ │ <Alt>C Enter the address. │ Your ZPAY 3 Payroll System is exactly what │ <Alt>L Edit last address. │ for our business operation. │ <Alt>R Toggle return. │ │ <Alt>S Toggle style. │ Enclosed is a company draft for the amount │ <Alt>A Toggle primary/alt.│ │ <Alt>Y Edit return addr. │ │ <Alt>I Comment = Empty. │ Thank you very much. ├──────────────────────────────┤ │ F1Key Toggle Help On/Off │ ╘══════════════════════════════╛ Sincerely, 3-9 The Shadow Box Marker Use the shadow box marker to cover the address you want to print. Moving The Shadow Box Marker Use the arrow keys to move the shadow box marker over the address you want to print on the envelope. UP ARROW KEY MOVES SHADOW BOX UP --------------------------------- RIGHT ARROW MOVES BOX RIGHT | | | | LEFT ARROW MOVES BOX LEFT --------------------------------- DOWN ARROW KEY MOVES SHADOW BOX DOWN Changing The Size Of The Shadow Box Marker Use the function keys F7, F8, F9, and F10 to change the size of the shadow box. You don't have to change the size unless there is unwanted text inside the shadow box that is not part of the address. F10 KEY INCREASES SHADOW BOX HEIGHT F9 KEY REDUCES SHADOW BOX HEIGHT F8 KEY INCREASES SHADOW BOX LENGTH F7 KEY DECREASES SHADOW BOX LENGTH 3-10 The Help Window Use the help window to see how GRAB is currently configured. Use the key commands shown if you want to temporarily change GRAB's envelope printing configuration. You must use GRAB's configuration program GRABCFG if you want to make permanent changes. The command-key combinations we have shown here are the default combinations as GRAB is distributed. ╒══════════════════════════════╕ REMINDER OF WAYS TO ┌──── │ Use arrow keys to move the │ MOVE AND RE-SIZE THE │ │ marker to cover the address. │ SHADOW BOX MARKER │ │ F7 & F8 to change length, F9 │ (SEE PREVIOUS PAGE) ─────┤ │ to decrease size and F10 to │ └──── │ increase the size of marker. │ ┌──── │ Print primary return. │ PRINTING SELECTIONS ────┤ │ Style sheet: LJII-LG.STL │ └──── │ LaserJet II large business │ ┌──── │ <ESC> Abort the process. │ │ │ <Alt>X Print the address. │ │ │ <Alt>E Edit the address. │ │ │ <Alt>C Enter the address. │ * COMMAND-KEYS FOR │ │ <Alt>L Edit last address. │ OPERATION OR CHANGES ───┤ │ <Alt>R Toggle return. │ │ │ <Alt>S Toggle style │ │ │ <Alt>A Toggle primary/alt.│ │ │ <Alt>Y Edit return addr. │ │ │ <Alt>I Comment = Empty. │ │ ├──────────────────────────────┤ └─── │ F1Key Toggle Help On/Off │ ╘══════════════════════════════╛ * These are the command-keys determined from the "GRABCFG" program. We have shown the default command-keys as GRAB is distributed. Your command-keys may be different than these shown if you have changed them with "GRABCFG". You can toggle the status of several GRAB options while the marker block is visible, including: * Whether you want to print a return address or not. * Whether the primary or alternate return address is used. * Which style sheet you want to use. 3-11 Printing Selections These lines display the current setting for the type of envelope, which return address (or no return address), and your printer's type of feed used for envelopes. Use the displayed command-key combinations to temporarily change these settings. (See descriptions of the key commands below.) Print Primary Return This printing selection is the default selection as GRAB is distributed. Use these command-key combinations if you want to change the selection: <Alt>A - Toggle primary/alt. Use this command-key to change the return address from the primary to the alternate (or back from the alternate to the primary. Refer to "Toggle primary/alt." in "Key Commands" on the following pages for more information. <Alt>R - Toggle return Use this command-key to change whether you print a return address on your envelope or not. Refer to "Toggle return" in "Key Commands" on the following pages for more information. 3-12 Command-Key Descriptions Use the displayed key commands to print envelopes or change the way they will be printed. You must have GRAB poped-up on screen for these command keys to work. <Esc> - Abort the process Press the Esc key if you want to abort the print process. The GRAB screen will disappear. (GRAB remains in memory, however, ready for use again.) <Alt>X - Print the address Use this command-key when you are ready to print your envelopes. The GRAB screen will disappear and printing will start. GRAB will only accept ASCII characters in the address. If your word processor uses special characters for displaying control codes, or if it displays them in the "^K" format, or foreign language special accents, they will be stripped out. However, for printing foreign addresses containing special characters, you can turn off this filter using GRABCFG. Select from the "Printer" menu, "Do not filter", then enter "No". * If you use a standard printer, position your envelope so the print head is on the first line where a return address would print, even if you don't print a return address. * For most other printers, you just insert an envelope in the envelope feed guides or tray position. If your printer is switched OFF, or not On-line, or your printer is not set for special tray use, printing will not start. GRAB will display a reminder message so you can remedy the condition and re-display the GRAB screen and try again. 3-13 <Alt>E - Edit the address You may edit an address before printing by pressing the command- key after the address is covered with the marking block. An "Edit Address Window" appears containing the covered address for you to type any changes for envelope printing. After editing the address, press the Page Down key to print the envelope. The changes you type are only applied for the envelope printing. They do not change the covered address in the document. <Alt>C - Enter the address You may also manually type the address in to GRAB, if you desire, by pressing the command-key for "Enter the address" while GRAB is on screen. A "Manual Address Entry Window" will open and request the address. This is useful if you need to send a "carbon copy" of your letter to someone else. After typing in the address, press the Page Down key to print the envelope. This can also be used from DOS or any other program you might be in. <Alt>L - Edit last address You may edit the last address you printed by pressing the command-key for "Edit Last Address" while GRAB is on screen. An "Edit Last Address Window" appears containing the last address you printed. You can type any changes to it for envelope printing. After editing the address, press the Page Down key to print the envelope. 3-14 <Alt>R - Toggle return Use this command-key to toggle the return address to be printed or not printed, while GRAB is on the screen. ╒══════════════════════════════╕ │ Use arrow keys to move the │ │ marker to cover the address. │ │ F7 & F8 to change length, F9 │ │ to decrease size and F10 to │ │ increase the size of marker. │ ┌─────────────────>>Print primary return. │ │ │ Style sheet: LJII-LG.STL │ Print primary return │ LaserJet II large business │ or │ <ESC> Abort the process. │ Print alternate return │ <Alt>X Print the address. │ │ │ <Alt>E Edit the address. │ Do not print return │ <Alt>C Enter the address. │ │ │ <Alt>L Edit last address. │ └─────────────────┼ <Alt>R Toggle return. │ │ <Alt>S Toggle style. │ │ <Alt>A Toggle primary/alt.│ │ <Alt>Y Edit return addr. │ │ <Alt>I Comment = Empty. │ ├──────────────────────────────┤ │ F1Key Toggle Help On/Off │ ╘══════════════════════════════╛ <Alt>S - Toggle style Use this command-key to display a pick list of different style sheets, while GRAB is on screen. ╒══════════════════════════════╕ │ Use arrow keys to move the │ │ marker to cover the address. │ │ F7 & F8 to change length, F9 │ │ to decrease size and F10 to │ │ increase the size of marker. │ │ Print return │ ┌────────────────>> Style sheet: LJII-LG.STL │ ├────────────────>> LaserJet II large business │ │ │ <ESC> Abort the process. │ │ │ <Alt>X Print the address. │ Change style sheet │ <Alt>E Edit the address. │ │ │ <Alt>C Enter the address. │ │ │ <Alt>L Edit last address. │ │ │ <Alt>R Toggle return. │ └─────────────────┼ <Alt>S Toggle style. │ │ <Alt>A Toggle primary/alt.│ │ <Alt>Y Edit return addr. │ │ <Alt>I Comment = Empty. │ ├──────────────────────────────┤ │ F1Key Toggle Help On/Off │ ╘══════════════════════════════╛ 3-15 <Alt>A - Toggle primary/alt. Use this command-key to toggle the return address to be printed, either primary or alternate while GRAB is on screen. ╒══════════════════════════════╕ │ Use arrow keys to move the │ │ marker to cover the address. │ │ F7 & F8 to change length, F9 │ │ to decrease size and F10 to │ │ increase the size of marker. │ ┌─────────────────>>Print primary return. │ │ │ Style sheet: LJII-LG.STL │ │ │ LaserJet II large business │ Print primary return │ <ESC> Abort the process. │ │ │ <Alt>X Print the address. │ │ │ <Alt>E Edit the address. │ │ │ <Alt>C Enter the address. │ Print alternate return │ <Alt>L Edit last address. │ │ │ <Alt>R Toggle return. │ │ │ <Alt>S Toggle style. │ └─────────────────┼ <Alt>A Toggle primary/alt.│ │ <Alt>Y Edit return addr. │ │ <Alt>I Comment = Empty.. │ ├──────────────────────────────┤ │ F1Key Toggle Help On/Off │ ╘══════════════════════════════╛ <Alt>Y - Edit return addr. The return address may also be edited by pressing the command- key after GRAB is popped-up on screen. Both the primary and alternate return address (or either) may be changed with this feature. A "Change Return Address Window" appears. You can type changes to both return addresses (or either). The changes you type are only applied for the envelope printing. They do not change the default return addresses. 3-16 <Alt>I - Comment = Empty The last toggle displayed is a pick list of comment line entries you made using GRABCFG. If you have not previously entered any comments, you can enter one now, but it will not be permanently stored. You have to use GRABCFG to permanently store your own comment lines. In order to enter a comment line now, press the command-key for "Comment = Empty" while GRAB is on screen. An "Optional Comment Entry" window appears for you to enter your comment. After you have entered the line and press the RETURN key the toggle will display "Comment = Loaded". If you want to remove the comment line, press the command-key again and then press Esc to empty the comment line buffer. The display will read "Comment = Empty". F1 Key Toggle Help On/Off Use the F1 key to toggle GRAB's help window off and on, as long as the shadow marker box is on screen. 3-17 Removing GRAB From Memory To remove GRAB from memory, type from the DOS prompt (or a batch file): "GRAB /R" and press RETURN. GRAB will remove itself from memory. If GRAB Refuses To Unload From Memory CAUTION If you had loaded another TSR program (such as SideKick) after you had loaded GRAB, you cannot unload GRAB from memory. You will have to unload any other TSR programs in the order of "last- in-first-out". Then you can unload GRAB. Remove TSR's That Were Loaded After GRAB IF you know which TSR programs were loaded after GRAB was loaded, then you can remove them one at a time so you can unload GRAB. Refer to those TSR program's manuals for information about the procedure to remove them from memory. When they are removed from memory, you can successfully unload GRAB from memory. How To Tell What TSR's Are Loaded After GRAB If you do not know what TSR program was loaded into memory after GRAB, you can use the "MAPMEM" program included on the GRAB Plus distribution disk. It will display a listing of programs that are residing in your computer's memory. You can start this program by typing from the DOS prompt: "MAPMEM" and press RETURN. An example display is shown below: 3-18 Allocated Memory Map - by TurboPower Software PSP blks bytes owner command line hooked vectors ----- ---- ----- -------- ------------------- ------------------- 0008 1 3344 config 0C78 2 5904 command 22 24 2E 0E16 2 11936 pc-cache 15 19 F1 F3 FF 1102 2 6288 GRAB 05 128C 2 65344 SK 28 EC EF 2283 2 512976 free Notice in this example that there is one listing after GRAB, and it is identified "SK". In this example, "SK" is SideKick. Now you know that if you were to unload SideKick from your computer's memory, you will be able to unload GRAB. Unload TSR's Loaded From Your AUTOEXEC.BAT File If you are automatically loading GRAB and other TSR programs from your AUTOEXEC.BAT file, you may have a problem being able to unload the other TSR's. Here is how you can do it: Step 1.Temporarily Rename Your AUTOEXEC.BAT File. With the DOS prompt on your root directory, such as "C:>", rename your AUTOEXEC.BAT file to be "AUTOEXEC.TMP" by typing this command and then press RETURN. "ren autoexec.bat autoexec.tmp" Now, your AUTOEXEC.BAT file is disabled because it is now named AUTOEXEC.TMP. Step 2.Re-boot Your Computer To re-boot your computer, press all together and then release: "Ctrl-Alt-Delete" Your computer will start up and display the prompt: C:\>. When your computer is re-booted without the AUTOEXEC.BAT file being effective, all TSR programs that were resident in memory are cleared out. In this example, both SideKick and GRAB no longer reside in memory. Now you can use GRAB's configuration program "GRABCFG". 3-19 Step 3.Run GRABCFG Change to the directory containing GRABCFG. To run GRABCFG, type: "GRABCFG" and press RETURN. Step 4.Rename AUTOEXEC Back To BAT To change the name of your AUTOEXEC.TMP file back to the name AUTOEXEC.BAT, type and then press RETURN: "ren autoexec.tmp autoexec.bat" Now your AUTOEXEC.BAT file is ready for use again the next time you boot-up your computer. Step 5.Re-boot Your Computer To re-boot your computer using the altered AUTOEXEC.BAT file, press all together and then release: Ctrl-Alt-Delete Your GRAB program will now operate according to the changes you made with the GRABCFG program. 3-20 Using GRAB Without Going Resident You can load GRAB from the command line without going resident if you find the need. This is useful if other applications need a lot of memory and you don't want to load any memory resident programs. The command to load GRAB without going resident is: "GRAB /C" and press RETURN. This feature goes hand in hand with the database program GRABDB as GRABDB normally checks to see if GRAB is loaded and will "pop" it up for use. If GRAB is not loaded, GRABDB will call it from DOS so you may still print your envelope if you don't have GRAB in memory. In order to take advantage of this feature both GRAB and GRABDB must reside in the same directory. 3-21 Edit Commands Edit commands available for use in the data entry areas are as follows: RETURN - Accept line. Esc, Ctrl-Break - Quit without changing line. Left Arrow, Ctrl-S - Cursor left one character. Right Arrow, Ctrl-D - Cursor right character. Ctrl-Left Arrow, Ctrl-A - Cursor left one word. Ctrl-Right Arrow, Ctrl-F - Cursor right one word. Home, Ctrl-Q-S - Cursor to beginning of line. End, Ctrl-Q-D - Cursor to end of line. Delete, Ctrl-G - Delete character at cursor. Backspace, Ctrl-H, Ctrl-Backspace - Delete character to left of cursor. Ctrl-End, Ctrl-Q-Y - Delete to end of line. Ctrl-Y, Ctrl-X - Delete entire line. Ctrl-Home - Delete from beginning of line. Ctrl-T - Delete Word to right of cursor. Insert - Toggle insert mode on and off. Fat cursor indicates insert mode; thin cursor indicates overwrite mode. Ctrl-R, Ctrl-Q-L - Restore original contents of line. 3-22 3-23 GRAB MENUS ╔════════════════════════════════════════════════════════════════════════╗ ║ Hot key Printer Address & tsr Style sheets Locations Color Files ║ ╚════════════════════════════════════════════════════════════════════════╝ 3-24 NAVIGATING THE CONFIGURATION MENUS ---------------------------------- You can move freely around in the configuration for GRAB using the menu selections. You can make selections from these menus in either of these ways: * Press the CAPITALIZED letter of the menu selection. This is the fastest way of making selections from the menu. Just press the capitalized letter of the menu selection and that selection is made. * Move the cursor to the menu selection. Press the arrow keys to move the cursor to the selection you want and press the RETURN key. A brief description of each selection's function will be displayed above the menu as the cursor moves across the selections. Also the path and file name you are currently working within will be displayed above the function descriptions GRAB CONFIGURATION MENU ----------------------- These are the menu selections available when you use the GRAB configuration program "GRABCFG". Use these menu selections to change GRAB's default configurations. 3-25 GRAB CONFIGURATION MENU ----------------------- ╔════════════════════════════════════════════════════════════════════════╗ ║ Hot key Printer Address & tsr Style sheets Locations Color Files ║ ╚═══▌═════════▌═══════════▌══════════▌════════════▌═══════════▌═════▌════╝ ▌ ▌ ▌ ▌ ▌ ▄▄▄▄▄▌ ▌ ▌ ▌ ▌ ▌ ▌ ▌ ▌ ▌ ▌ ▌ ▌ ▌ ▌ ║ Get regular ║ ▌ ▌ ▌ ▌ ▌ ▌ ║ Save regular║ ▌ ▌ ▌ ▌ ▌ ▌ ║ get Popgdb ║ ▌ ▌ ▌ ▌ ▌ ▌ ║ save pOpgdb ║ ▌ ▌ ▌ ▌ ▌ ▌ ║ Exit ║ ▌ ▌ ▌ ▌ ▌ ▌ ╚═════════════╝ ▌ ▌ ▌ ▌ ▌ ║ Change colors ║ ▌ ▌ ▌ ▌ ▌ ╚═══════════════╝ ▌ ▌ ▌ ▌ ║ Change locations ║ ▌ ▌ ▌ ▌ ║ Graphic logo ║ ▌ ▌ ▌ ▌ ║ Number of lines label ║ ▌ ▌ ▌ ▌ ║ Test envelope locations ║ ▌ ▌ ▌ ▌ ╚═════════════════════════════╝ ▌ ▌ ▌ ║ Read ║ ▌ ▌ ▌ ║ Write ║ ▌ ▌ ▌ ║ Comment ║ ▌ ▌ ▌ ╚═════════╝ ▌ ▌ ║ print Return address? ║ ▌ ▌ ║ Primary return address ║ ▌ ▌ ║ Alternate return address ║ ▌ ▌ ║ Swap memory or full TSR? ║ ▌ ▌ ║ Force to disk swap? ║ ▌ ▌ ║ Location of grabdb.exe ║ ▌ ▌ ╚══════════════════════════╝ ▌ ║ Type of printer ║ ▌ ║ Check printer ║ ▌ ║ Init/exit printer 1 ║ ▌ ║ init/Exit printer 2 ║ ▌ ║ Font selections ║ ▌ ║ Printer port ║ ▌ ║ Wait to send exit ║ ▌ ║ Do not filter ║ ▌ ║ epsOn landscape/portrait ║ ▌ ║ epsoN landscape size ║ ▌ ║ Use postal barcode ║ ▌ ║ use new barcode Graphics ║ ▌ ║ foRce upper case ║ ▌ ╚══════════════════════════╝ ║ Main hot key ║ ║ paste Hot key ║ ║ pOpgdb hot key ║ ║ Print marker key ║ ║ Edit before printing key ║ ║ print Window key ║ ║ edit Last address key ║ ║ Toggle print return key ║ ║ Style sheet key ║ ║ toggle Alternate address key ║ ║ enter Comment line key ║ ║ edit Return address key ║ ╚══════════════════════════════╝ 3-26 "Hot key" and Command Key Menu Selections ----------------------------------------- This selection allows you to change the hot-key and command-keys from their default designations. You may wish to change them if they conflict with any hot-keys for your word processor or any other TSR programs you may be using. Otherwise, you can accept them as they are. ╔════════════════════════════════════════════════════════════════════════╗ ║ Hot key Printer Address & tsr Style sheets Locations Color Files ║ ╚╦══════════════════════════════╦════════════════════════════════════════╝ ║ Main hot key ║ ║ paste Hot key ║ ║ pOpgdb hot key ║ ║ Print marker key ║ ║ Edit before printing key ║ ║ print Window key ║ ║ edit Last address key ║ ║ Toggle print return key ║ ║ Style sheet key ║ ║ toggle Alternate address key ║ ║ enter Comment line key ║ ║ edit Return address key ║ ╚══════════════════════════════╝ Each command-key can be set to use one of the following types of keystroke sequences from the first four in the list. The "Main" hot-key and the "Paste" hot-key will accept all of these combinations: * Alt -[letter] * Alt -[number] * Alt -[function key] * Ctrl -[function key] * Ctrl -[letter] * Ctrl -[number] * Alt - Ctrl -[letter] * Alt - Ctrl -[number] * Alt - Ctrl -[function key] * Alt - Ctrl - Right Shift -[letter] * Alt - Ctrl - Right Shift -[number] * Alt - Ctrl - Right Shift -[function key] * Alt - Ctrl - Left Shift -[letter] * Alt - Ctrl - Left Shift -[number] * Alt - Ctrl - Left Shift -[function key] 3-27 Main Hot-key The main hot-key "pops" GRAB The Envelope Addressor onto your screen while you use your favorite word processor. It is set to Alt-Z by default, but you can change it to any other command. You can even use multiple-key combinations such as Ctrl-Right Shift-F10 to help avoid conflicts with your word processor or with another TSR. Paste Hot-key This command-key pastes the last address from GRAB into your DOS word processor at the location of the cursor. It is set to Alt-F10 by default, but you can change it to any other command as explained for the main hot-key above. Popgdb Hot-key This command-key pops up the GRABDB data base program while you are in your DOS word processor, without the need for exiting your word processor. It is set to Alt-Left Shift-F10 by default, but you can change it to any other command as explained for the main hot-key above. Print Marker Key This command-key tells GRAB to print the address you have covered with the "shadow box marker". It is set to Alt-X by default for the GRAB help screen selection "Print the address". Edit Before Printing Key This command-key lets you edit the address you have covered with the "shadow box marker" before printing it. It is set to Alt-E by default for the GRAB help screen selection "Edit the address". A window will display the covered address for you to edit it. Print Window Key This command-key lets you type a name and address manually to be printed on an envelope. It is set to Alt-C by default for the GRAB help screen selection "Enter the address". Edit Last Address Key This command-key displays the last address you printed so you can edit it or print it again. It is set to Alt-L by default for the GRAB help screen selection "Edit last address". A window will display the last address for you to edit it. 3-28 Toggle Print Return Key This command-key toggles the printing of the return address to be enabled or disabled. It is set to Alt-R by default for the GRAB help screen. It will toggle the screen display back and forth between "Print primary return"(or "Print alternate return") and "Do not print return". Style Sheet Key This command key allows you to display a style sheet look-up window. You can choose a style sheet for each printer you are using. It is set to Alt-S by default for the GRAB help screen selection "Toggle style". Toggle Alternate Address Key This command-key toggles between two different return addresses you have entered during configuration. It is set to Alt-A by default for the GRAB help screen selection "Toggle primary/alt.". It will toggle the screen display back and forth between "Print primary return" and "Print alternate return". (Refer to the "Address & Swap" menu selections for the procedure to enter an alternate return address.) Enter Comment Line Key This command-key lets you type an optional comment line which prints just below the "TO ADDRESS". (You must raise the location of the "TO ADDRESS" if you print a comment line on small envelopes.) It is set to Alt-I by default for the GRAB help screen selection "Comment = ". If you have previously entered comments, it will display a pick list of your comments for selection. The screen selection will display "Comment = Empty." if you have not previously entered any comments. It will display "Comment = Loaded." when you have entered a comment. Edit Return Address Key This command-key lets you edit the two different return addresses. It is set to Alt-Y by default for the GRAB help screen selection "Edit return addr." The two return addresses will be displayed in a window for you to edit. (Refer to the "Address & Swap" menu selections for the procedure to enter an alternate return address.) 3-29 "Printer" Menu Selections ------------------------- The first time you use GRAB, you must select a style that is configured for the type of printer you are using. Remember, the style sheets come built- in with printer operation codes. These options are available for you if you want to custom build your own style sheets. ╔════════════════════════════════════════════════════════════════════════╗ ║ Hot key Printer Address & tsr Style sheets Locations Color Files ║ ╚═══════╦══════════════════════════╦═════════════════════════════════════╝ ║ Type of printer ║ ║ Check printer ║ ║ Init/exit printer 1 ║ ║ init/Exit printer 2 ║ ║ Font selections ║ ║ Printer port ║ ║ Wait to send exit ║ ║ Do not filter ║ ║ epsOn landscape/portrait ║ ║ epsoN landscape size ║ ║ Use postal barcode ║ ║ use new barcode Graphics ║ ║ foRce upper case ║ ╚══════════════════════════╝ Type of Printer A window will appear, listing different types of printers. The letter "Y" is next to the type of printer corresponding with the style sheet you have selected. This printer option is available if you want to custom build your own style sheets. Check Printer This selection tells GRAB whether to insure that your printer is on-line before it prints an envelope. Some computers "lock up" when GRAB performs this check (usually due to a conflict with other software). If your computer does so, you should tell GRAB to not check the printer first by entering "N" for no. If you turn this option off and your printer is not connected or not turned on when you go to print an envelope, DOS will present you with its standard "Abort, Retry, Ignore, Fail" message. This is why you should let GRAB check the printer for you if at all possible, by entering "Y" for yes. Init/Exit Printer 1 For dot-matrix printers, GRAB can send an initialization string to the printer as well as an exit string. This is useful if you need to send a special code to your printer to temporarily turn on the "letter quality" printing mode, for example. Refer to your dot-matrix printer manual for the decimal codes to enter for this selection. 3-30 Here's an example for setting an Epson FX286 printer to letter quality mode and then returning to regular draft mode: 1. Enter "27" in the first block of the init string. This is the decimal code for the escape character. 2. Enter "71" in the second block of the init string. This is the decimal code for a capital G. 3. Enter "27" in the first block of the exit string. 4. Enter "72" in the second block of the exit string. This is the decimal code for a capital H. You may enter up to 32 decimal codes for both the Init string and the Exit string. You can tell GRAB to send the Init string at the start of each line instead of just once at the beginning. The Init/Exit strings should not be used for laser printers. Laser printer codes are handled by the style sheet selection (see above) and the following two menu choices (see below). Init/Exit Printer 2 This selection allows you to enter many codes in ASCII format if you want to alter the operation of your laser printer. When you select this option, an additional window displays specific printer operation functions that you can select and enter codes. You may need to refer to your printer's manual for explanations of the various codes you can enter. Options For Non-PostScript Laser Printers Refer to your printer's manual for explanations of the codes and their applications. Envelope Feed Selection Select this option if you want to enter a code to select the "manual" or "envelope" feed mode of your laser printer. 3-31 Orientation Select this option if you want to enter a code to select the "landscape" printing mode of your laser printer. Eject Page Select this option if you want to enter a code to send a "form feed" to your laser printer. Portrait Select this option if you want to enter a code to return your laser printer to "portrait" mode, if you had previously enter a code to select "landscape" printing under the "Orientation" option. Return To Tray Select this option if you want to enter a code to return your laser printer to the "normal" paper tray mode, if you had previously entered code to select an optional tray under the "Envelope Feed Selection" option. Reset Printer Select this option if you want to enter a code to reset your laser printer to its normal start-up defaults. 3-32 Options For PostScript Laser Printers Refer to your Adobe PostScript manual for explanations of the codes and their applications. Line 1 of 6 Lines through Line 6 of 6 Lines You can change or add codes to control your PostScript laser printer's operation. The codes that are already specified place the laser printer in manual mode for printing envelopes from the envelope feed of the standard paper tray. Font Selections This selection lets you enter initialization strings so you can use soft fonts on your LaserJet printer, PostScript printer, or any printer that supports multiple fonts. You have the option of specifying one font for the first line of an address and a different one for the remainder of the address. Refer to your printer's manual for explanations of the codes and their applications. Font specifications for non-PostScript printers are entered with the "Escape" character followed with alpha-numeric codes. Font specifications for PostScript laser printers are entered by specifying the name of the font. PostScript names are case-sensitive, so you must enter them exactly as your PostScript manual shows them. Return Address First The font string entry on this selection determines the soft font that will be printed only for the first line of the return address. Return Address Rest Your font string entry for this selection determines the soft font that will be printed only for the remainder of the return address following the first line. This soft font can be different than the font of the first line or it can be the same as the first line. 3-33 Addressee First The font string entry on this selection determines the soft font that will be printed only for the first line of the addressee. Addressee Rest Your font string entry for this selection determines the soft font that will be printed only for the remainder of the lines following the first line of the addressee. This soft font can be different than the font of the first line or it can be the same as the first line. Comment Line The font string entry on this selection determines the soft font that will be printed only for the comment line. Refer to "Appendix D" for more information about using soft fonts with GRAB Plus. To enter the escape code needed by the LaserJet printers, press the Ctrl key, while holding it down press the "P" key, then press the "Esc" key. You will then see the "[" character which is the display GRABCFG uses the "escape" symbol. The README file on the disk has additional information on soft fonts, and it explains the companion programs from ECI-Software (see below). You must have a method for downloading soft fonts to your printer. One such method is a program from ECI-Software called DOWNLOAD. A simple version of the program is included with GRAB. Call ECI at (708) 377-3520 for a free brochure on other products they offer. 3-34 Printer Port You enter the designation of the port to which your printer is connected. Enter for the correct port designation for your printer. You may select different printer ports and save different style sheets for different printers that you may be using with your computer. This will allow you to print an envelope on one printer (such as a laser printer) attached to one port (such as LPT1), and then switch to another printer (such as a dot matrix) attached to another port (such as LPT2) and print a shipping label. Wait to Send Exit This is a special option for LaserJet users with unusual hardware configurations. The default selection is "N" (for No). Enter "Y" (for Yes) for this selection if your printer will not return to its normal mode after printing an envelope. (The manual feed light usually stays on, feeding no longer occurs from the normal paper tray, and the printer's portrait mode won't work.) This happens when the printer is too slow for the data coming from GRAB. You should also enter "Y" for this selection if your computer locks up or aborts the word processor program after you print an envelope. If you enter "Y" for this selection, you must press any key after the envelope has finished printing. Only then will GRAB send the exit string to your printer. Do Not Filter GRAB normally "filters out" any non-ASCII characters in the address window, but this option allows you to override it. Overseas users sometimes use special characters which normally cause unpredictable results in a standard American-use printer. The default entry is "Y" (for Yes). Enter "N" (for No) if you do not want GRAB to filter non-ASCII characters. 3-35 Epson Landscape/Portrait This option allows you to select "landscape" or "Portrait" printing on your Epson printer. The default selection is "N" for No. * Press the RETURN key (or the "N" key) if you do not want to print in "landscape" mode. * Enter "Y" (for Yes) if you want to print in "landscape" mode. Epson Landscape Size With this selection you can set the default to print the small size envelopes on your Epson printer. This default, like the "Return address" default, may also be toggled from regular to small. * Enter "N" (for No) to print on large envelopes. * Enter "Y" (for Yes) to print on small envelopes. Use Postal Barcode This selection allows you to disable the printing of postal barcodes. The default condition, for printers that support graphic barcode printing, is "Y" (for Yes). If you have the "ZIP+4" or "ZIP+6" ZIP codes in your address, GRAB will automatically detect it and print the postal barcode on your envelopes. If your addresses do not contain the "ZIP+4" or "ZIP+6" ZIP codes, the postal barcode will not be printed. When this manual was published, the only printers that support printing graphic postal barcodes are: * Hewlett Packard LaserJet (and compatible) laser printers. * PostScript laser printers. ! * Epson dot matrix (and compatible) printers. ! Postal barcodes are not available in Epson landscape modes. Enter "N" (for No) if you do not want to print postal barcodes. Make this selection when you are printing foreign addresses. 3-36 Here is a diagram that shows the lower right corner of an envelope having the required position of the barcode. The diagram and barcode are not drawn to scale. The barcodes must be printed within the maximum and minimum positions. ┌── POSTNET CLEAR ZONE - KEEP FREE FROM PRINTING │ BAR CODE MUST BE COMPLETELY CONTAINED IN THIS AREA │ │ LEFTMOST BAR NO MORE THAN MAX DISTANCE SHOWN │ . V . . . . . . . . . . . . . . . . . . . │ ────────┬─ . │ │ . │ ││ │ ││ │ │ │ │ │ ││ │ ││ │ │ │ │ │ │ │ . ── │ ──┴─ │ ─────────────────────────────────────────────────────────────┘ ──┬─────┼─ │ │ │ 5/8"│ 1/4" 5/8" │ │ │<───>│ MIN MIN │ │ MIN │ │ │ 4" MAX │ │ │<──────────────────────────────────────────────────────>│ │ 3-1/4" MIN │ │ 4-1/2" │ │<───────────────────────────────────────────────────────────>│ We have the postal barcodes turned off in the style sheets "PLAIN-S.STL" and "PLAIN-L.STL". We did it because the barcodes would be printed unintelligibly if you use a printer that is not Epson compatible. GRABDB will print the postnet barcodes if you have the "ZIP+4" or "ZIP+6" codes in the GRABDB database. This option is only available to be printed on the Large Avery 5162/5262 labels for laser printers. Check with your post office about postage discounts when you use the postnet barcodes. Use New Barcode Graphics Select this option if you want to use the new graphics functions of Epson and compatible printers. This will give a darker postnet barcode than the default of quad density graphics. This will only work on newer printers that support the new graphics capabilities. Force Upper Case Select this option if you want GRAB to print addresses in upper case characters, regardless if the data entries are in upper and lower case combined. This selection will force upper case letters in the address, remove the comma and add two spaces between the city state and zip. This is the desired format of the US Post Office. 3-37 "Address & tsr" Menu Selections ------------------------------- This selection allows you to enter two different default return addresses and lets you change the way GRAB acts as a TSR. ╔════════════════════════════════════════════════════════════════════════╗ ║ Hot key Printer Address & tsr Style sheets Locations Color Files ║ ╚════════════════╦══════════════════════════╦════════════════════════════╝ ║ print Return address? ║ ║ Primary return address ║ ║ Alternate return address ║ ║ Swap memory or full TSR? ║ ║ Force to disk swap? ║ ║ Location of grabdb.exe ║ ╚══════════════════════════╝ By default, GRAB tries to store the major portion of itself in EMS expanded memory or XMS extended memory, leaving just a 8k "kernel" in regular memory. (The EMS expanded memory must conform to the LIM EMS specification, version 3.2 or better, and XMS extended memory must be managed by HIMEM.SYS.) If it can't find enough EMS or XMS memory, it will store the major portion of itself on disk. You can change the way GRAB swaps if you wish. You can either force it to swap to disk (useful if you don't want it to tie up EMS or XMS memory), or you can order it not to swap at all (useful for floppy disk users). GRAB takes quite a bit more than 8k of memory if you refuse to let it swap to EMS or XMS memory or to disk. Print Return Address This selection tells GRAB whether you want to print a return address as the default. Many people use envelopes pre-printed with a return address and thus wouldn't want to print on them by default. This is just the default, you can toggle it on & off while you use GRAB. Enter "Y" to print a return address, or "N" to omit printing it. Primary Return Address Enter the return address you will most commonly print on your envelopes. This could be your business address, for example. 3-38 Alternate Return Address Enter an alternate return address that you may need to print on an envelope from time to time. This could be your home address, for example. You can choose to print either the primary or the alternate address each time you print an envelope. Swap Memory or Full TSR This selection allows you to choose whether you want GRAB to load "Swap Mode" using only 8k of regular memory (the default setting) or to load as a full TSR using a considerably larger amount of memory. * Enter "Y" to select the Swap Mode using only 8k of regular memory. * Enter "N" to select full TSR Mode using a much larger amount of regular memory. When GRAB is set to the 8k Swap Mode, it will automatically detect if you have LIM EMS (or XMS from HIMEM.SYS) memory available, and it will store the major portion of itself there. This leaves you with more regular memory available for running your other programs. If EMS or XMS memory is not available, GRAB stores the major portion of itself on disk. This involves writing two files on the default drive in the root directory: GRAB1.$$$ and GRAB2.$$$. These are "hidden" files so they are not normally visible. DO NOT delete them when using any of the powerful directory programs available. You will probably lock up your system. RAM drive users: If you own an AT-class machine (80286 or 80386 processor) and you have enough memory, you can greatly increase GRAB's speed by swapping to a RAM drive instead of a regular hard disk or floppy. Consult your DOS manual for information on how to establish a RAM drive on your system. Once this is done, make the RAM drive the default before you invoke GRAB. The program's 8k portion will load in regular memory and the rest will be stored on the RAM drive. Floppy disk systems: Avoid swapping to disk if your computer has no EMS or hard drive. GRAB's swapping technique needs twice the disk space compared to the size of the GRAB program itself. Floppy disk operation is notoriously slow when compared to hard disks. 3-39 Force to Disk Swap This selection allows you to choose if you want GRAB to swap to disk even if enough LIM EMS memory is available for swapping purposes. This is useful for people who need the EMS memory for other purposes. Enter "Y" to select only the Disk Swapping Mode. Enter "N" to disable the exclusive Disk Swapping Mode. This allows the selection for Full TSR Mode above. Location Of Grabdb.exe This selection displays the default path location of the GRABDB.EXE program so that the POPGDB pop-up database can find it. If you have the GRABDB.EXE program file in another directory, enter it here. 3-40 "Style Sheets" Menu Selections ------------------------------ The style sheets selection is a powerful feature which will allow you to change your complete configuration (except the main hot key) at the touch of a key while in GRAB. ╔════════════════════════════════════════════════════════════════════════╗ ║ Hot key Printer Address & tsr Style sheets Locations Color Files ║ ╚═════════════════════════════════╦═════════╦════════════════════════════╝ ║ Read ║ ║ Write ║ ║ Comment ║ ╚═════════╝ Read This selection will display a pick list of available style sheets you may use to replace your current style configuration. CAUTION If a style sheet is read in, all your existing options will be replaced by the defaults in that style sheet selection. You will be given the opportunity to abandon this option before you read another style. - Enter "N" (for No) if you do not want to replace the default options in the current style. You will be returned to the Main Menu selections. - Press the RETURN key (or the "Y" key) if you want to proceed and read another style sheet. The only option that is NOT saved in any style sheet is the "Main" hot-key and the "PopGDB" hot-key information. These and any default configuration that you want MUST be saved upon exit. Refer to "Exit" described later in this section. 3-41 Write This selection will write the configuration to the same style sheet, or you may rename the style sheet and save it as a new style sheet. You may only use normal DOS file names at the file name prompt. You will also be asked for a description that will be displayed when GRAB is popped up on your screen. CAUTION You cannot change only the name of a style sheet to make it applicable for a different printer. You must select an existing style sheet containing the name of the type of printer you want to use. Once you have selected the style sheets that conform to your printer, you may wish to delete the remaining unwanted style sheets that came with GRAB Plus. You must be on the DOS command line, in the directory where your GRAB Plus files are located (such as C:\GRABPLUS). Use the DOS "del" command to delete each unwanted style sheet file name. For example, if you wanted to delete the "DJ-LG.STL" style sheet, you would enter: "DEL DJ-LG.STL" and press RETURN. Refer to your DOS manual for more information about using the delete command. Comment This selection will allow you to create and save comment lines to use when printing your envelopes. This gives you greater flexibility with entering comment lines than in the past. 3-42 "Locations" Menu Selections --------------------------- This option allows you to change the default print locations on your envelopes. (Note: The locations for the Epson "landscape printing" cannot be changed.) You can also change the point size of the printing on PostScript laser printers. ╔════════════════════════════════════════════════════════════════════════╗ ║ Hot key Printer Address & tsr Style sheets Locations Color Files ║ ╚═════════════════════════════════════════╦═════════════════════════════╦╝ ║ Change locations ║ ║ Graphic logo ║ ║ Number of lines label ║ ║ Test envelope locations ║ ╚═════════════════════════════╝ Change Locations Here, you can change the location of each part of the printing on an envelope: Row Column Change Location of the Return Address: 13 17 Change Location of the Addressee: 22 59 Change Location of the Comment Line: 29 17 Change Location of the Postal Bar Code: 33 70 Change Location of the Graphic position: 0 0 PostScript Printer Font Point Size: 14 Each location is positioned, by rows and columns, from the upper left corner of a piece of plain paper in landscape orientation to the beginning character of each addressing component. Enter the number of rows and columns if you want to change the existing position of an addressing component. COLUMN COLUMN COLUMN ENVELOPE 0 xx xx AREA │ │ │ ROW 0 ──── ┌──────────┼──────────┼───────────┼───────────┐ │ │ │ │ │ │ │ │ │ │ ROW xx______________._. . . . . . │ . . . . . . . . . . . │ │ . ▒▒▒▒▒▒▒▒ │ ... │ │ . │ ... │ ROW xx___________________________ │ │ . ▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒ │ │ . │ │ . │ │ . . . . . . . . . . . . . . . . . . . │ │ │ │ │ │ │ └────────────────────────┬────────────────────┘ │ 11 x 8-1/2 LANDSCAPE PAPER - LOCATION TEST 3-43 If you find you need to start over because you made so many changes you don't like, you can reset the numbers to their defaults by choosing not to read the old configuration when you run the configuration program. We recommend that you print a test address on a piece of paper and make your adjustments before you try printing on an envelope. Non-PostScript to PostScript Some of the technology used by GRAB was developed by Terry McGuire (an expert programmer in California). Terry offers a program for translating non-PostScript output to PostScript so you can print it on your PostScript printer. Write to him at the address below for information on his "LaserZ" program: Terry McGuire DMP Software 204 E. 2nd Avenue #610 San Mateo, CA 94401 3-44 Graphic Logo Use this selection to print graphic logos available from Elfring Soft Fonts and TaxWare. We have included sample style sheets containing the necessary information to use the sample graphic logos. Elfrings Soft Fonts * From the DOS command line (in the GRABPLUS directory): Type "LOGO" and press RETURN. This program will create some sample files from Elfring Soft Fonts you can use to see how the graphic logo feature works. * Then type "LOGOTEST" and press RETURN. It will download Elfring's graphic logos to your printer and then print the sample graphic logos, along with information for ordering custom logos. * You can print the sample logos on your envelopes if you select the sample style "ESF-XXX.STL" or "LOGO-XXX.STL" while using GRAB. TaxWare * From the DOS command line (in the GRABPLUS directory): Type "PCXLOGOS" and press RETURN. This program will create some sample files from TaxWare you can use to see how their graphic logo feature works. * Then type "DEMO" and press RETURN. It will print TaxWare's sample graphic logo, along with information for ordering TIF2PCL/PCX2PCL. This is a package of utilities for converting and downloading your own logo or other graphics, and print them using GRAB. * You can print TaxWare's sample logos on your envelopes if you select the sample style "LOGODEMO.STL" while using GRAB. 3-45 Graphic Logo Selection * Press the RETURN key (or "Y" for Yes) if you want to use a sample graphic logo. Logo Select: ________________ Logo Line 1: ________________ Logo Line 2: ________________ Logo Line 3: ________________ Logo Line 4: ________________ Enter the identification of the logo you want to print on your envelopes. The information needed for these entries will be supplied by Elfring or TaxWare when you order their logo options. Enter the codes for the logo you want to print. Multiple graphic logos can be entered in Line 1 through Line 4. * Press "N" (for No) if you do not want to use a graphic logo. Number Of Lines Label Use this selection for positioning text for printing labels on "one-up" label stock on non-laser printers. You need to select the label printer from the printer type menu selection and then set the values to the print column and the number of lines per label. Enter the number of lines you will be printing on each label. Enter the column on the label that you want printing to start. COLUMN 0 ──┐ ┌── COLUMN FOR PRINTING TO START │ │ NUMBER OF │ │ LINES LABEL ┌─┴──┼───────────────────────────┐ │ │O┌──┴─────────────────────────┐O│ └────┬────┼─┼─ xxxxxx xxxxxxxxxx │ │ ├────┼O┼─ xxxx xxxxxxxxx xx │O│ └────┼─┼─ xxxxxxxxxx xx xxxxx │ │ │O└────────────────────────────┘O│ │ ┌────────────────────────────┐ │ │O│ xxxxxx xxxxxxxxxx │O│ 3-46 Test Envelope Locations This selection allows you to test, on plain paper, the locations where GRAB will print on your envelope, before you save your changes. Make sure your printer is on-line and ready to print before you do this. GRAB is set up to place the printer in manual-feed mode and print the envelope in a position which -- if seen on a piece of plain paper in landscape mode -- is in the "right center". Test it with a plain piece of paper to see the location. ENVELOPE AREA (DEFAULT SETTINGS) │ │ ┌────────────────────────┼────────────────────┐ │ │ │ │ │ │ │ │ │ │ . . . . . . . . .│. . . . . . . . . . │ │ . ▒▒▒▒▒▒▒▒ ... │ │ . ... │ │ . │ │ . ▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒▒ │ │ . │ │ . │ │ . . . . . . . . . . . . . . . . . . . │ │ │ │ │ │ │ │ │ └─────────────────────────────────────────────┘ 11 x 8-1/2 LANDSCAPE PAPER - LOCATION TEST 3-47 "Color" Menu Selections ----------------------- This selection allows you change the colors of GRAB's text marking block and help window. You MUST change the marking block colors if your word processor displays black characters on a white screen -- otherwise the marking block will be invisible to you! ╔════════════════════════════════════════════════════════════════════════╗ ║ Hot key Printer Address & tsr Style sheets Locations Color Files ║ ╚═══════════════════════════════════════════════════════╦═══════════════╦╝ ║ Change colors ║ ╚═══════════════╝ Change Colors Make this selection if you want to change the colors for the GRAB screen display. You will see a "sample" editing screen with GRAB called up. Use the left/right/up/down arrow keys to change the colors. When GRAB The Envelope Addressor is used with some word processors, such as WordPerfect 5.0, the GRAB screen may be distorted. You can use this "Change colors" selection to change GRAB's default "bright" colors to "non- bright" colors. Any of the available seven basic colors will work along with WordPerfect 5.0 and 5.1. 3-48 "Files" Menu Selections ----------------------- This selection allows you to read from, and write to, the configuration of the GRAB.EXE file, the POPGDB.EXE file, and to exit the configuration program. When you select to "Save regular" or "save pOpgdb", your configuration becomes the "default" configuration when this envelpe printer is used. ╔════════════════════════════════════════════════════════════════════════╗ ║ Hot key Printer Address & tsr Style sheets Locations Color Files ║ ╚══════════════════════════════════════════════════════════╦═════════════╣ ║ Get regular ║ ║ Save regular║ ║ get Popgdb ║ ║ save pOpgdb ║ ║ Exit ║ ╚═════════════╝ Get Regular Make this selection if you want the DOS version of GRAB to read the configuration data in the existing GRAB.EXE program file (if it is there). It lets you modify the changes you made the last time. If you don't "get" the information, you'll modify GRAB's original default style sheet. Save Regular Make this selection to store your configuration of the DOS version of GRAB in the GRAB.EXE program file as the default configuration. Do this after setting all of your preferences. If you made changes and don't save them you will be reminded on exit. Get Popgdb Make this selection to have GRABCFG read the configuration data in the existing POPGDB program file (if it is there). It lets you modify the changes you made the last time. Refer to the "GRABDB" section of this manual for more information about POPGDB. Save Popgdb Make this selection to store your configuration of POPGDB in the POPGDB.EXE program file as the default configuration. Do this after setting all of your preferences. If you made changes and don't save them you will be reminded on exit. Exit to DOS Make this selection if you want to exit the configuration program and returns you to DOS. 4-1 GRABDB DATABASE ╔══════════════════════════════════════════════════════════════╗ ║ Quit Data base Set up Tags File name Print labels ║ ╚══════════════════════════════════════════════════════════════╝ ┌────────────────────────────────────────────────────────────────────────┐ │┌────────────────────┐ GRABDB Data Base Utility ┌───────────────────┐│ ││ └─────────────────────────────┘ ││ ││ ││ ││ Title (Mr., Mrs. etc.): ││ ││ Last Name: ││ ││ First Name: ││ ││ Company: ││ ││ Street Address 1: ││ ││ Street Address 2: ││ ││ City: State: Zip: - ││ ││ Phone No: ( ) - Ext: Tag fields: 1= 2= 3= 4= 5= ││ │└──────────────────────────────────────────────────────────────────────┘│ └──┐ Up-arrow for Previous Field, Down-arrow or Return for next Field,┌──┘ │ F1 for Help on Edit commands, <Esc> Abort, F10 Save the Changes │ └──────────────────────────────────────────────────────────────────┘ 4-2 4-3 GRABDB DATABASE OPERATION 4-4 How To Load GRABDB ------------------ How To Load GRABDB From DOS * From the DOS prompt, type: "GRABDB" and press RETURN. You must be in the directory where the GRABDB program is stored or have this directory in your DOS PATH command for GRABDB to load. There are several command line switch options you may use to load GRABDB. Refer to "Starting GRABDB With Options" near the back of this section. How To Load POPGDB From DOS * From the DOS prompt, type: "POPGDB" and press RETURN. There are several command line switch options you may use to load POPGDB. Refer to "Starting POPGDB With Options" near the back of this section. How To Pop Up GRABDB From Inside Your Word Processor * From your word processor screen, press the POPGDB hot-keys. 4-5 How To Use GRABDB ----------------- Adding Records to GRABDB * Select "Database". * Select "Add". - Enter the information in the appropriate fields. Option: * Select "Database". * Select "Import". - Enter the fields you want imported from another file of records. Refer to "Menus" in this manual for more information about importing records. Printing Envelopes From GRABDB * Select "Database". * Select "Find". - Type the name of the record you want to print to an envelope. Press F10 to display the selected record. - Press one of the address style keys F7,F8, or F9 to pop-up the GRAB Envelope Addressor screen with the selected record's address already in it. - Press GRAB's "Print the address" command-key to print your envelope. Printing Labels From GRABDB * Select "Set up" - Select the type of labels you will be printing. - Select the type of font you want printed. * Select "Print labels". - Select either: Print by Zip code (Zip code order) or Print by Name (Last name order) Pasting Addresses From GRABDB Into Your Word Processor * Pop-up GRABDB from your word processor using PopGDB. - Find the record you want in GRABDB. - Print (or edit) the address using the address style keys. * Exit GRAB and GRABDB. - Press the "paste" hot-keys to paste the address into your document at the current current cursor location. 4-6 Using GRABDB GRABDB has been created so users of the GRAB Envelope Addressor can turn their GRABDB data files into a powerful envelope or label printing system. This program lets you take data files from GRABDB and print envelopes or labels on your printer. When you call up GRABDB, the sign-on screen delay can be cut short by pressing the Esc key. ╔══════════════════════════════════════════════════════════════╗ ║ Quit Data base Set up Tags File name Print labels ║ ╚══════════════════════════════════════════════════════════════╝ Select "Data base". When the "Data Base Utility" screen appears, you can store your records in this easy-to-use database. Then you can call up addresses and print them on your envelopes or labels. ││ ││ ││ ││ ││ ││ │└──────────────────────────────────────────────────────────────────┘│ │ Add Find Quit Help Tags Import Export │ └────────────────────────────────────────────────────────────────────┘ Adding Entries To The GRABDB Database There are two ways to enter records into GRABDB: * Use the "Add" selection and manually type in your records. * Use the "Import" selection to bring in existing records from another database system. Entering Records Using The "Add" Selection │└──────────────────────────────────────────────────────────────────────┘│ │ Add Find Quit Help Tags Import Export │ └────────────────────────────────────────────────────────────────────────┘ Select "Add" from the menu bar at the bottom of the form. The "Data Base Utility" record form will be displayed. 4-7 ┌────────────────────────────────────────────────────────────────────────┐ │┌────────────────────┐ GRABDB Data Base Utility ┌───────────────────┐│ ││ └─────────────────────────────┘ ││ ││ ││ ││ Title (Mr., Mrs. etc.): ││ ││ Last Name: ││ ││ First Name: ││ ││ Company: ││ ││ Street Address 1: ││ ││ Street Address 2: ││ ││ City: State: ││ ││ Zip: - Country: ││ ││ Work No: Ext: ││ ││ Home No: Ext: ││ ││ Fax No: Ext: ││ ││ Other No: Ext: ││ ││ Tag fields: ││ │└──────────────────────────────────────────────────────────────────────┘│ └──┐ Up-arrow for Previous Field, Down-arrow or Return for next Field,┌──┘ │ F1 for Help on Edit commands, <Esc> Abort, F10 Save the Changes │ └──────────────────────────────────────────────────────────────────┘ The entry sessions of the database are built in a simple style to make it as easy as possible to add records, delete records or to edit existing records. All menu items may be selected either by the highlighted menu bars or the first letter of the selection. When entering data, the entry screen offers full cursor control via the keyboard. Edit commands as well as special keys are shown by pressing the help key. Refer to the "Menus" section of this manual for information about entries for each field of the record. Entering Records Using The "Import" Selection │└─────────────────────────────────────────────────────────────────────┘│ │ Add Find Quit Help Tags Import Export │ └───────────────────────────────────────────────────────────────────────┘ If you have been using another database system, you probably have a list of names & addresses you might want to use in GRABDB. Most database systems can export data in a format is known as "comma delimited." Here are two sample records: "Paul","Mayer","2526 69th Avenue South","St. Petersburg","FL","33712" "John","Doe","123 N. State Street","Chicago","IL","60601" 4-8 IMPORTANT Please be sure your exported data is written with the "," (double quote comma double quote) between pieces of data. GRABDB expects this when it imports data. Also, we advise you to back up your GRABDB.DAT (data file) and GRABDB.IXN (index file) before you start importing data. The above file contains six of the eleven available fields GRABDB can import. You can't have additional fields in a file GRABDB is to read as this would cause an overlap of data when reading in. If your database system must write out the additional (unused by GRABDB) items, make sure they are the last items in your export file. This way you will read in, say, the first five items and ignore the trailing three. In order to read the file you must tell GRABDB the order to read in the different fields. As we can see, the order of our above file is: 1 - the first name, 2 - the last name, 3 - the street address, 4 - the city, 5 - the state and 6 - the zip code. Keep this in mind when you are shown the screen for import data selection. It should be marked as shown below: Title: 0 Last Name: 2 <--- First Name: 1 <--- Company: 0 Street Address 1: 3 <--- Street Address 2: 0 City: 4 <--- State: 5 <--- Zip: 6 <--- Country: 0 Work No: 0 Ext: 0 Home No: 0 Ext: 0 Fax No: 0 Ext: 0 Other No: 0 Ext: 0 Tags: 0 Total Fields: 6 <--- BE SURE TO ENTER THE TOTAL 4-9 As you will notice, fields not being read-in are left as zeros. Also, you will find GRABDB will not let you enter the same number in two different fields. The F10 key accepts the selections for importing. The Esc key aborts the selection. After selections are made, you will be asked for the name of the file you will be importing. Finding Existing Records │└─────────────────────────────────────────────────────────────────────┘│ │ Add Find Quit Help Tags Import Export │ └───────────────────────────────────────────────────────────────────────┘ The records you enter into GRABDB are indexed for easy retrieval when needed. When you retrieve records, you can immediately print them on envelopes or labels or you can edit them for use now or later. The records are indexed by default using the last name and the first name of the individual entered. If there is no individual person in a record and only a company name is entered, then the index will be taken from the company name. This means when you need to locate a record you are shown a screen asking for the last name and first name. You don't need to enter the full name to find the record. This means if there is a "Paul Mayer" entered, you could type in just part of the name, "may" for example, and the program will retrieve the record. If there were a "John May" in the file, then his record would appear. In that case you could select "Next" or "Previous" from the menu bar to search up and down the alphabet for the specific record with name you wanted. Refer to the "Menus" section of this manual for information about entries for each field of the record. Editing Existing Records │└─────────────────────────────────────────────────────────────────────┘│ │ Delete Next Previous Edit Quit Help Tags │ └───────────────────────────────────────────────────────────────────────┘ You can edit any of the entries in the fields, or enter information in empty fields. 4-10 GRABDB and ZIPKEY If you have ZIPKEY, a TSR ZIP Code look-up program from Eric Isaacson Software, then GRABDB will look up the City and State for you by using ZIPKEY. All you have to do is make sure ZIPKEY is loaded then enter the zip code into the proper location in the data entry screen and tap the F2 key. GRABDB will then type in the City and State for you. ZIPKEY is available from: Eric Isaacson Software 416 E. University Avenue Bloomington, Indiana 47401-4739 Tagging Records You can tag records for "Batch Printing". You have the availability of five different "tags" for each record. With these tags you can "browse" through the records matching a selected tag. The default "tag" is an asterisk (*), meaning all available records will be selected for display. Note: if you specify a tag not used in any record, GRABDB will reset itself to the default tag and return to the menu. Refer to the "Menus" section for more information about tags. 4-11 Printing Records On Envelopes You should have GRAB loaded in memory before entering GRABDB. The function keys for formatting the record are active whenever you see the menu with the "Next" and "Previous" selections. When you have the record displayed that you want to print, press the function key for the printing format you want to use (F7,F8 or F9 keys). The address will display, ready for use with GRAB the envelope addressor, in a position where GRAB normally pops up. Then press GRAB's "Print the address" command-key to print the address. GRAB will be loaded "nonresident" by GRABDB if it is not previously loaded. ┌─────────────────────────────────────────────────────────────────────────┐ │┌──────────────────────┐ ╒══════════════════════════════╕│ ││ │ GRABDB Data Bas│ Use arrow keys to move the ││ ││ └─────────────────│ marker to cover the address. ││ ││ │ F7 & F8 to change length, F9 ││ ││ Title (Mr., Mrs. etc.): │ to decrease size and F10 to ││ ││ Last name: Mayer │ increase the size of marker. ││ ││ First Name: Paul │ Print primary return. ││ ││ Company: ZPAY Payroll Systems, Inc. │ Style sheet: LJIII-LG.STL ││ ││ Street Address 1: 2526 69th Avenue Sou│ LaserJet III large business ││ ││ Street Address 2: │ <Esc> Abort the process. ││ ││ City: St. Petersburg │ <Alt>X Print the address. ││ ││ Zip:33712-5631 Country │ <Alt>E Edit the address. ││ ││ Work No: 813-866-8233 │ <Alt>C Enter the address. ││ ││ │ <ALT>L Edit last address. ││ ┌─────────────────────────────────────────│ <Alt>R Toggle return. ││ │Paul Mayer │ <ALT>S Toggle style. ││ │ZPAY Payroll Systems, Inc. │ <ALT>A Toggle primary/alt.││ │2526 69th Avenue South │ <ALT>Y Edit return addr. ││ │St. Petersburg, FL 33712 │ <Alt>I Comment = Empty. ││ │ ├──────────────────────────────┤│ │ │ F1 Key Toggle Help On/Off │ │ If GRAB is not loaded - Hit any key t└──────────────────────────────┘ │ the GRABDB Data Base System. │ └─────────────────────────────────────────────────────────────┘ F7, F8 & F9 Keys ARE Now Active - Tag field set to: * Printing Formats Addresses can be formatted for printing in three different styles by using the function keys F7,F8 and F9. The formats are shown on the next page. 4-12 The F7 Key Printing Format NAME FIRST ----->Mr. Paul Mayer COMPANY NEXT --->ZPAY Payroll Systems 2526 69th Avenue South St. Petersburg, FL 33712 The F8 Key Printing Format COMPANY FIRST -->ZPAY Payroll Systems NAME NEXT ------>Mr. Paul Mayer 2526 69th Avenue South St. Petersburg, FL 33712 The F9 Key Printing Format COMPANY FIRST -->ZPAY Payroll Systems 2526 69th Avenue South St. Petersburg, FL 33712 NAME LAST ------>ATTN: Paul Mayer Press the "Print the address" hot-keys to start printing the envelope. 4-13 Printing Records On Labels In order to print labels on your laser printer, you need to take a few steps in preparation before the actual printing may take place. You need to make some decisions, depending on which labels you use. * Do you want to use the printer's default fonts? * Do you want to use soft fonts or possibly fonts from a font cartridge? * Do you want the first line of the address to have a font different from the other lines in the address? * Do you want to print your labels according to your GRABDB "tags"? Refer to the "Menus" section of this manual for more information about each selection of this GRABDB Menu. * If you have already selected the type of labels you are going to use, and the type of fonts to use, you can go directly to the "Print labels" selection. Printing Labels GRABDB lets you use different label formats from Avery as well as using soft fonts for added impact to your mailings. The program recognizes the tag fields of GRABDB and will select by tags if you like. The GRABDB system comes with a sample set of soft fonts to show you how your labels can have a creative appearance for greater impact. * Select "Set up" from the menu bar. ╔═══════════════════════════════════════════════════════════════╗ ║ Quit Database Set up Tags File name Print labels ║ ╚════════════╦═══════════════════════════╦══════════════════════╝ ║ Show current setup ║ ║ Avery 5160/5260 labels ║ ║ aVery 5161/5261 labels ║ ║ aveRy 5162/5262 labels ║ ║ Non-laser printer ║ ║ Use two fonts ║ ║ sOft font id # 80 ║ ║ soFt font id # 90 ║ ║ default Line printer font ║ ║ default Courier font ║ ║ Printer port ║ ║ postal Barcode ║ ║ new barcode Graphics ║ ║ savE current setup ║ ╚═══════════════════════════╝ Select "Show current setup" to see the type of labels, fonts, etc. that are currently selected. You can change the selections to your preference, or you can accept them as they are. 4-14 Refer to the "Menus" section of this manual for more information about each of the selections. * Select "Print labels" from the menu bar. GRABDB will print your labels either in numerical order of ZIP codes, or in alphabetical order of last names. ╔═══════════════════════════════════════════════════════════════╗ ║ Quit Database Set up Tags File name Print labels ║ ╚══════════════════════════════════════════╦═══════════════════╦╝ ║ Stay ║ ║ print by Zip code ║ ║ print by Name ║ ╚═══════════════════╝ When you select "print by Zip code", your GRABDB data files will be printed in numerical order of the ZIP codes. This is useful for bulk mailing use where the mailings have to be grouped according to ZIP codes. When you select "print by Name", your GRABDB data files will be printed on your labels in alphabetical order of last names. That's It! 4-15 Starting GRABDB With Options You can load GRABDB with various options by attaching "switches" onto the command "GRABDB". You can combine these option switches together if you want multiple options. The /M Start Up Option You can force monochrome colors if desired by using the /M or /m command line option. This is useful when you have a color adapter board and are not using a color monitor. If you have a monochrome board, you don't have to do this since GRABDB will detect your display adapter upon loading. The following command would load GRABDB in the monochrome mode: "GRABDB /M" and press RETURN. The /S Start Up Option You can turn off the sound if you like a totally quiet program by using the /S or /s command line option as shown below: "GRABDB /S" and press RETURN. The /U Start Up Option The /U command line option forces GRABDB to use upper-case letters in the address. Use this option to compensate for new post office OCR (Optical Character Recognition) equipment. It also strips punctuation from the City/State/ZIP line and puts two spaces (not one) between the City and State abbreviation and the ZIP Code. This is for people who do bulk mailing and wish to save the extra postage by letting the post office use their OCR equipment. The City, State and ZIP must be on the last line of the address in order to comply with the post office. This means you cannot use a comment line. To load GRABDB with the /U command line option, enter: "GRABDB /U" and press RETURN. 4-16 Combining Start Up Options You can combine start up options if you wish. For example, if you want to start GRABDB in monochrome mode and silent mode, you can put both option switches on the command line: "GRABDB /M/S" and press RETURN. Fixing Damaged Data Files GRABDB includes a utility program for repairing damaged GRABDB data files. * You can run it if your GRABDB data files have become damaged or corrupted. * You can run it periodically to clean up deleted records in your GRABDB data files. To run it, from the DOS prompt type: "FIXGDB" and press RETURN. It will fix the default file name of GRABDB. If your database file name is different, then add a space and the file name as a suffix to the FIXGDB command. For example, if your file name is "VENDORS", you would enter: "FIXGDB VENDORS" and press RETURN. Be sure to add the space before the suffix. 4-17 Starting POPGDB With Options You can load POPGDB with various options by attaching "switches" onto the command "POPGDB". You can combine these option switches together if you want multiple options. The /1 Start Up Option This option allows only a single swap file. The /A Start Up Option This option provides a visible attribute for swap files. The /D Start Up Option This option forces disk swaping instead of using memory. The /F kbytes Start Up Option This option specifies how many kilobytes of free memory is to be available within the DOS shell. If an amount is not specified, it defaults to all the free memory available. The /H hexkey Start Up Option This option specifies the TRS hot-key in hexadecimal code. The /K Start Up Option This option kills the mouse management code. The /M Start Up Option This option squelches swapping messages from being displayed. The /S path Start Up Option This option specifies the drive and directory for swap files if you do not have them in the default path. The /U Start Up Option This option unloads POPGDB from memory. The /X Start Up Option This option cause POPGDB to use XMS extended memory for swapping. The /? Start Up Option This option displays these start up options. 4-18 4-19 GRABDB MENUS ╔═══════════════════════════════════════════════════════════════╗ ║ Quit Database Set up Tags File name Print labels ║ ╚═══════════════════════════════════════════════════════════════╝ 4-20 GRABDB Menus ╔═══════════════════════════════════════════════════════════════╗ ║ Quit Database Set up Tags File name Print labels ║ ╚══▌═══════▌══════════▌════════▌════════▌═════════▌═════════════╝ ▌ ▌ ▌ ▌ ▌ ▌ ▌ ▌ ▌ ▌ ▌ ▌ ║ Stay ║ ▌ ▌ ▌ ▌ ║Stay ║ ║ Quit ║ ▌ ▌ ▌ ▌ ║print by Zip code ║ ╚════════╝ ▌ ▌ ▌ ▌ ║print by Name ║ ▌ ▌ ▌ ▌ ╚══════════════════╝ ▌ ▌ ▌ ▌ ▌ ▌ ▌ Enter input file name ▌ ▌ ▌ or Esc to abort: ▌ ▌ ▌ C:\GRABPLUS\GRABDB.DAT ▌ ▌ ▌ Press F1 ▌ ▌ ▌ for Directory help ▌ ▌ ▌ ▌ ▌ ┌──────▌───────────────────────────┐ ▌ ▌ │The tag should be set to print the│ ▌ ▌ │records in your GRABDB data file │ ▌ ▌ │which match your desired tag. │ ▌ ▌ │ │ ▌ ▌ │The "*" will print all records in │ ▌ ▌ │the data file. │ ▌ ▌ └──────────────────────────────────┘ ▌ ▌ Enter TAG for scanning: * ▌ ▌ ▌ ▌ ▌ ║ Show current setup ║ ▌ ║ Avery 5160/5260 labels ║ ▌ ║ aVery 5161/5261 labels ║ ▌ ║ aveRy 5162/5262 labels ║ ▌ ║ Non-laser printer ║ ▌ ║ Use two fonts ║ ▌ ║ sOft font id # 80 ║ ▌ ║ soFt font id # 90 ║ ▌ ║ default Line printer font ║ ▌ ║ default Courier font ║ ▌ ║ Printer port ║ ▌ ║ postal Barcode ║ ▌ ║ new barcode Graphics ║ ▌ ║ savE current setup ║ ▌ ╚═══════════════════════════╝ ▌ ┌────────────▌─────────────────────────────────────────────────────────┐ │┌───────────────────┐ GRABDB Data Base Utility ┌──────────────────┐│ ││ └─────────────────────────────┘ ││ ││ ││ ││ ││ ││ ││ ││ ││ ││ ││ ││ ││ ││ ││ │└────────────────────────────────────────────────────────────────────┘│ │ Add Find Quit Help Tags Import Export │ └──────────────────────────────────────────────────────────────────────┘ 4-21 "Quit" Menu Selections ---------------------- Use this menu selection to quit and exit the GRABDB menus. ╔═══════════════════════════════════════════════════════════════╗ ║ Quit Database Set up Tags File name Print labels ║ ╚╦══════╦═══════════════════════════════════════════════════════╝ ║ Stay ║ ║ Quit ║ ╚══════╝ Stay Make this selection if you change your mind and don't want to quit or exit out of these GRABDB menus. You will remain in the GRABDB menu selections. If you made changes in the "Set up" selections and did not make the selection to save the changes, you have the opportunity to do that now before you select Quit. Quit Make this selection when you want to quit and exit out of this GRABDB menu. You will be placed back to the DOS command line. CAUTION: If you made changes in the "Set up" selections and DID NOT make the selection to SAVE those changes, those changes will not be retained if you make this Quit selection. If you want to retain those changes, select "Stay". Then you have the opportunity to go back into the "Set up" menu and select "Save current set up". 4-22 "Database" Menu Selections -------------------------- ╔═══════════════════════════════════════════════════════════════╗ ║ Quit Database Set up Tags File name Print labels ║ ╚══════════▌════════════════════════════════════════════════════╝ ▌ ┌────────────▌─────────────────────────────────────────────────────────┐ │┌───────────────────┐ GRABDB Data Base Utility ┌──────────────────┐│ ││ └─────────────────────────────┘ ││ ││ ││ ││ ││ ││ ││ ││ ││ ││ ││ ││ ││ ││ ││ ││ ││ │└────────────────────────────────────────────────────────────────────┘│ │ Add Find Quit Help Tags Import Export │ └──────────────────────────────────────────────────────────────────────┘ Add ││ ││ │└─────────────────────────────────────────────────────────────────────┘│ │ Add Find Quit Help Tags Import Export │ └───────────────────────────────────────────────────────────────────────┘ Use this selection to add a new record to your data base. The data base form displays the following fields for entering this record's information. ┌───────────────────────────────────────────────────────────────────────┐ │┌────────────────────┐ GRABDB Data Base Utility ┌──────────────────┐│ ││ └─────────────────────────────┘ ││ ││ ││ ││ Title (Mr., Mrs. etc.): ││ ││ Last Name: ││ ││ First Name: ││ ││ Company: ││ ││ Street Address 1: ││ ││ Street Address 2: ││ ││ City: State: ││ ││ Zip: - Country: ││ ││ Work No: Ext: ││ ││ Home No: Ext: ││ ││ Fax No: Ext: ││ ││ Other No: Ext: ││ ││ Tag fields: ││ │└─────────────────────────────────────────────────────────────────────┘│ └──┐ Up-arrow for Previous Field, Down-arrow or Return for next Field┌──┘ │ F1 for Help on Edit commands, <Esc> Abort, F10 Save the Changes │ └─────────────────────────────────────────────────────────────────┘ 4-23 Title (Mr., Mrs. etc.): This field allows you to enter a person's formal title. Last Name: Enter only the person's last name in this field. First Name: Enter only the person's first name in this field. Company: This field allows you to enter a company name when there is no individual person for the record, just the company. Street Address 1: Enter the primary street address for this record. This can be the residence address of an individual or the street address of a company. Street Address 2: Enter a secondary address (if any). This could be an apartment number, building designation, etc. City: Enter the city that is appropriate for the address above. State: Enter the state that is appropriate for the address above. Zip: Enter the correct zip code for the address above. GRABDB will print the postnet bar codes if you have the "ZIP+4" or "ZIP+6" ZIP codes in this GRABDB database. The new "wide area" bar code is processed by the post office now. This option is only available to be printed on the Large Avery 5162/5262 labels for laser printers. Check with your post office about discounts on postage when you use the postnet bar code feature. 4-24 Work No: and Ext: Enter the person's work telephone number. Prefix the number with the area code where it is applicable. Enter a phone extension number where it is applicable after "Ext:". Home No: and Ext: Enter the person's home telephone number. Prefix the number with the area code where it is applicable. Enter a phone extension number where it is applicable after "Ext:". Fax No: and Ext: Enter the person's FAX telephone number. Prefix the number with the area code where it is applicable. Enter a phone extension number where it is applicable after "Ext:". Other No: and Ext: Enter any other phone number you want associated with the person. Prefix the number with the area code where it is applicable. Enter a phone extension number where it is applicable after "Ext:". Tag Fields: You can "tag" your records for "batch printing". You have available the possibility of five different "tags" for each record. With these tags you can "browse" through the records matching a selected tag. For example, let's say you make payments on the 15th of the month and on the end of the month. You could tag those records containing addresses for payments you make on the 15th with an "A" , and use a "B" tag for those you pay at the end of the month. You can also tag the ones you pay on both the 15th and at the end of the month with both an "A" and a "B". When you see the menu with the "Tag" selection, you can set it by entering the correct letter. If it is the 15th of the month, only the records with an "A" in any one of the five tag fields will be displayed. You can then browse records with the "Next" and "Previous" selections to display those records for use. The default "tag" is an asterisk (*), meaning all available records will be selected for display. Note: if you specify a tag not used in any record, GRABDB will reset itself to the default tag and return to the menu. 4-25 Find ││ ││ │└─────────────────────────────────────────────────────────────────────┘│ │ Add Find Quit Help Tags Import Export │ └───────────────────────────────────────────────────────────────────────┘ If there is no individual person in a record, but just a company name entered, then the index will be taken from the company name. This means when you need to locate a record you are shown a screen asking for the last & first names. You don't need to enter the full name to find the record. This means if there is a Paul Mayer entered you could type in just part of the name, "may" for instance, and the program will retrieve the record. If there was a John May in the file then his record would appear. In this case you could select "Next" or "Previous" to search up and down the alphabet for the name you wanted. ┌───────────────────────────────────────────────────────────────────────┐ │┌────────────────────┐ GRABDB Data Base Utility ┌──────────────────┐│ ││ └─────────────────────────────┘ ││ ││ ││ ││ Title (Mr., Mrs. etc.): ││ ││ Last Name: Mayer ││ ││ First Name: Paul ││ ││ Company: ZPAY Payroll Systems, Inc. ││ ││ Street Address 1: 2526 69th Avenue South ││ ││ Street Address 2: ││ ││ City: St. Petersburg State: FL ││ ││ Zip: 33712-5631 Country: ││ ││ Work No: 813-866-8233 Ext: ││ ││ Home No: Ext: ││ ││ Fax No: Ext: ││ ││ Other No: Ext: ││ ││ Tag fields: ││ ││ ││ │└─────────────────────────────────────────────────────────────────────┘│ │ Delete Next Previous Edit Quit Help Tags │ └───────────────────────────────────────────────────────────────────────┘ Delete Make this selection to delete the displayed record. Next Make this selection to find the next record in this data file. Previous Make this selection to find the previous record in this data file. Edit Make this selection to make changes or add to the information in the displayed record. 4-26 Quit Make this selection to back out to the "Add/Find" menu. Help Make this selection to display brief explanations of these menu selections. Tags This selection allows you to enter tags for selectively searching through the data files Quit ││ ││ │└─────────────────────────────────────────────────────────────────────┘│ │ Add Find Quit Help Tags Import Export │ └───────────────────────────────────────────────────────────────────────┘ Make this selection to quit this menu and exit out of the database program. Help ││ ││ │└─────────────────────────────────────────────────────────────────────┘│ │ Add Find Quit Help Tags Import Export │ └───────────────────────────────────────────────────────────────────────┘ Make this selection to display brief explanations of these menu selections. Tags ││ ││ │└─────────────────────────────────────────────────────────────────────┘│ │ Add Find Quit Help Tags Import Export │ └───────────────────────────────────────────────────────────────────────┘ This selection allows you to enter tags for selectively searching through the data files 4-27 Import ││ ││ │└─────────────────────────────────────────────────────────────────────┘│ │ Add Find Quit Help Tags Import Export │ └───────────────────────────────────────────────────────────────────────┘ This selection allows you to import data from an ASCII file that has been prepared from another data base. If you have been using another database system, you probably have a list of names & addresses you might want to use in GRABDB. Most database systems can export data in a format is known as "comma delimited." Here are two sample records: "Paul","Mayer","2526 69th Avenue South","St. Petersburg","FL","33712" "John","Doe","123 N. State Street","Chicago","IL","60601" IMPORTANT Please be sure your exported data is written with the "," (double quote comma double quote) between pieces of data. GRABDB expects this when it imports data. Also, we advise you to back up your GRABDB.DAT (data file) and GRABDB.IXN (index file) before you start importing data. The above file contains six of the eleven available fields GRABDB can import. You can't have additional fields in a file GRABDB is to read as this would cause an overlap of data when reading in. If your database system must write out the additional (unused by GRABDB) items, make sure they are the last items in your export file. This way you will read in, say, the first five items and ignore the trailing three. In order to read the file you must tell GRABDB the order to read in the different fields. As we can see, the order of our above file is: 1 - the first name, 2 - the last name, 3 - the street address, 4 - the city, 5 - the state and 6 - the zip code. Keep this in mind when you are shown the screen for import data selection. It should be marked as shown below: 4-28 Title: 0 Last Name: 2 <---- First Name: 1 <---- Company: 0 Street Address 1: 3 <---- Street Address 2: 0 City: 4 <---- State: 5 <---- Zip: 6 <---- Country: 0 Work No: 0 Ext: 0 Home No: 0 Ext: 0 Fax No: 0 Ext: 0 Other No: 0 Ext: 0 Tags: 0 Total Fields: 6 <---- BE SURE TO ENTER THE TOTAL As you will notice, fields not being read-in are left as zeros. Also, you will find GRABDB will not let you enter the same number in two different fields. The key accepts the selections for importing. The key aborts the selection. After selections are made, you will be asked for the name of the file you will be importing. Export ││ ││ │└─────────────────────────────────────────────────────────────────────┘│ │ Add Find Quit Help Tags Import Export │ └───────────────────────────────────────────────────────────────────────┘ You may export data to an ASCII file so you can use it with other programs (like the MailMerge feature of WordStar). The file will be written in the comma-quote style shown above. The data file written to your disk is named "GRABDB.ASC" and contains everything in the record (except the TAG fields). The TAG field selects the records you want to write, thus letting you control which records are exported. 4-29 "Set up" Menu Selections ------------------------ Use this menu selection to customize GRABDB to your system and your preferences. ╔═══════════════════════════════════════════════════════════════╗ ║ Quit Database Set up Tags File name Print labels ║ ╚════════════╦═══════════════════════════╦══════════════════════╝ ║ Show current setup ║ ║ Avery 5160/5260 labels ║ ║ aVery 5161/5261 labels ║ ║ aveRy 5162/5262 labels ║ ║ Non-laser printer ║ ║ Use two fonts ║ ║ sOft font id # 80 ║ ║ soFt font id # 90 ║ ║ default Line printer font ║ ║ default Courier font ║ ║ Printer port ║ ║ postal Barcode ║ ║ new barcode Graphics ║ ║ savE current setup ║ ╚═══════════════════════════╝ Show Current Set up This selection will display the current program settings. These settings may be changed and saved for use whenever the program is called up. Avery 5160/5260 Labels Make this selection to use Avery 5160/5260 laser labels which have thirty 1 inch x 2-5/8 inch labels on a sheet. If you want to use the printer default font, you must select the line printer fonts listed below. This label looks very attractive on small letter size envelopes, when using a 10 point bold font for the first line and a 10 point regular font for the other lines of the address. Avery 5161/5261 Labels Make this selection to use Avery 5161/5261 laser printer labels which have twenty 1 inch x 4 inch labels on a sheet. These are a middle size correspondence label and look best on large size envelopes. If you want to use your printer's default font, you must select the courier font listed below. Avery 5162/5262 Labels Make this selection to use Avery 5162/5262 laser printer labels which have fourteen 1-1/3 inch x 4 inch labels on a sheet. These 5162/5262 large labels are useful for printing postal bar codes and for packages. If you want to use your printer's default font, you must select the courier font listed below. 4-30 Non-Laser Printer Make this selection if you want to print labels on a non-laser printer. It will allow the GRABDB program to print labels on a dot-matrix or daisy wheel type printer. The format is the standard "one up" labels with six lines per label. Use Two Fonts Make this selection if you want the program to use the same font for all lines of the label or print a different font for the first line. Enter "Y" (for Yes) if you want to have a different font on the first line. It will be the soft font with an ID number of 90, which is described below. Enter "N" (for No) if you want to have the same font on all the lines. Soft Font ID #80 This selection lets you use a downloaded soft font with an ID number of 80 to be selected by GRABDB. The fonts must be downloaded prior to using GRABDB in order to select them. Use the "DOWNLOAD.EXE" program to download the fonts. Read the instructions for the download program for the proper procedures. Downloading Fonts There is a batch file to download the two fonts which are included with this program. The batch file is called DLFONTS.BAT and will download the sample fonts for the "two fonts" use with the 5160/5260 labels. If you have selected the option to print a different font on the first line the# 80 font will be the second through the fifth lines of each label. So keeping this in mind when you download your fonts, make the # 80 a smaller size than the # 90 font, the # 90 being your "headline". When you make this selection you will be given the option of changing the font selection string. The default string will select the font with an ID number of 80. This string appears as "[(80X". (The "[" is a graphic representation for the escape code.) The next paragraph explains how to enter special codes. If you want to use a font cartridge you may change the string to select your desired font. Do this by typing in the selection string from the manual supplied with your font cartridge. The Esc and control characters may be entered by holding down the Ctrl key and pressing the "P" key. Then the next key will be entered as is, such as the escape key or a control key. 4-31 Soft Font ID #90 This is the font you use for the first line (only) of each label when you select the use of two fonts. (See "Use Two Fonts" above.) This soft font id #90 selection information is the same as the ID #80 (above). Default Line Printer Font Make this selection when you want to use your printer's default font for printing on the Avery 5160/5260 labels. Default Courier Font Make this selection when you want to use your printer's default font for printing on the Avery 5161/5261 & 5162/5262 labels. Printer Port Enter "Y" next to the printer port designation that your printer is connected. Postal Barcode GRABDB will print the postnet bar codes if you have the "ZIP+4" ZIP codes in the GRABDB database. This option is only available to be printed on the Large Avery 5162/5262 labels for laser printers. Check with your post office about discounts on postage when you use the postnet bar code feature. Enter "Y" (for Yes) if you want to print postal bar codes. New Barcode Graphics Select this option if you want to use the new graphics functions of Epson and compatible printers. This will give a darker postnet bar code than the default of quad density graphics. This will only work on newer printers that support the new graphics capabilities. Save Current Set Up Make this selection to save all your selections (or any changes) into the "LL.EXE" program. You only have to run this setup section once to make your new "defaults". 4-32 "Tags" Menu Selection --------------------- Use this menu selection to enter a tag for selective searching in the GRABDB Database. ╔═══════════════════════════════════════════════════════════════╗ ║ Quit Database Set up Tags File name Print labels ║ ╚═══════════════════════════════════════════════════════════════╝ ▐ ▐ ┌────────▐─────────────────────────────┐ │ The tag should be set to print the │ │ records in your GRABDB data file │ │ which match your desired tag. │ │ │ │ The "*" will print all records in │ │ the data file. │ └──────────────────────────────────────┘ Enter TAG for scanning: * Enter TAG for scanning: * The "Tags" selection lets you set the "Tag Field" for selection of "Tagged Records" by the GRAB Plus Database "GRABDB". The tagging of records is explained in the Database section "Tag Fields". 4-33 "File name" Menu Selection -------------------------- Use this menu selection to choose the database file you want to work with. ╔═══════════════════════════════════════════════════════════════╗ ║ Quit Database Set up Tags File name Print labels ║ ╚═══════════════════════════════════════════════════════════════╝ ▐ ▐ ▐ ▐ Enter input file name or Esc to abort: C:\GRABPLUS\GRABDB.DAT Press F1 for Directory help │ └────────────────────────────┐ │ ■ ╒════════════════════ C:\GRABPLUS\*.DAT ═════════════════════╕ │ ..\ GRABDB.DAT │ ╘════════════════════════════════════════════════════════════╛ File Name The GRABDB default file name is "GRABDB" which is the GRABDB.EXE default file name. If you have used GRABDB.EXE with the /F option and created several files, this menu selection lets you pick which file you want to work with. F1 Key If you cannot remember a file name, a tap on the F1 key (when prompted for the file name) will give you a list of the available database files for your selection. 4-34 "Print labels" Menu Selections ------------------------------ Use this menu selection to print your labels using all the selections from the previous options. You will be given the opportunity to have GRABDB print in Zip Code order or print in Name order. ╔═══════════════════════════════════════════════════════════════╗ ║ Quit Database Set up Tags File name Print labels ║ ╚══════════════════════════════════════════╦═══════════════════╦╝ ║ Stay ║ ║ print by Zip code ║ ║ print by Name ║ ╚═══════════════════╝ Stay Make this selection if you do not want to print the labels now. It will return you to the main GRABDB menu. You can change any of the options or quit and exit GRABDB. Print by Zip Code Make this selection if you want to print your labels in order of ZIP code, such as for bulk mailing purposes. When you select the Zip Code order, GRABDB will create an index file from the contents of the GRABDB file. This will be done each time this selection is made since the GRABDB.EXE program does not index by ZIP code. You will be asked for a starting and ending record to choose from. Enter the starting and ending ZIP codes. This is useful if your printer should run out of labels and you need to start where it left off. You may stop the printing process by tapping the escape key while it is printing. If you want to print all records just tap the enter key to leave these two entries blank. 4-35 Print by Name Make this selection if you want to print your labels in alphabetical order of last name (or company name). You will be asked for a starting and ending record to choose from. IMPORTANT Use this procedure for entering a starting or ending record for a label run in name order: Since GRABDB indexes the files by last name or company name: * Enter the company name if no individual name is in the file. * If a person's name is in the file enter the last name. If you want to print labels in name order within a range of the alphabet, such as J through L, then just enter "J" in the start and "L" in the ending fields. This is useful if your printer should run out of labels and you need to start where it left off. You may stop the printing process by tapping the escape key while it is printing. If you want to print all records just tap the enter key to leave these two entries blank. A-1 Appendix A Reference A-2 Text-Based Word Processors Tested With GRAB Plus -------------------------- WORD PROCESSOR: COMMENTS: 1st Choice (1.2). . . . . . . . . . . . . . Works Fine. ACT! (Contact Software) . . . . . . . . . . Works Fine. Celebrity . . . . . . . . . . . . . . . . . Works Fine. Dac Easy Word III . . . . . . . . . . . . . Works Fine. Deskmate (Tandy) . . . . . . . . . . . . . Works Fine. DisplayWrite 4 . . . . . . . . . . . . . . Works Fine. Must change marker colors. EinsteinWriter . . . . . . . . . . . . . . Works Fine. * Electric Pencil-PC . . . . . . . . . . .Does Not Work. Executive Filer . . . . . . . . . . . . . . Works Fine. Executive Writer . . . . . . . . . . . . . Works Fine. Farsight (Interface Tech.) . . . . . . . . Works Fine. Galaxy (2.3) (OmniVerse) . . . . . . . . . Works Fine. Kedit (4.0) . . . . . . . . . . . . . . . . Works Fine. Leading Edge Word ProcessorWorks Fine with the following: After you have GRAB loaded and enter the LEWP program press Ctrl and Esc causes a "DOS" to appear in the upper right hand corner of the screen indicating GRAB and other memory resident programs may be used. A-3 WORD PROCESSOR: COMMENTS: Letter Perfect . . . . . . . . . . . . . . Works Fine. Lex P*D*Q Word Processing/Database Sys. . . . . . . . Works Fine. MASS 11 (MEC-Chicago) . . . . . . . . . . . Works Fine. Microsoft Word (4.0) . .Works Fine with the following: 1. Word is in TEXT mode. (Start with --> WORD/C). 2. You must select Options/Visible/None. 3. It is possible you may have to set the Hot Key to Left Shift-Right Shift-Z. Microsoft Word (5.0) . . . . . . . . . . . .Works Fine Put Word in text mode by toggling Alt-F9. MindReader (1.03) . . . . . . . . . . . . . Works Fine. Multimate (Ashton Tate) . . . . . . . . . . Works Fine. New York Word (2.3) . . . . . . . . . . . . Works Fine. Office Writer (5.0) . . . . . . . . . . . . Works Fine. Palantir Word Processor . . . . . . . . . . Works Fine. Paperback Writer . . . . . . . . . . . . . Works Fine. PC-Type+ . . . . . . . . . . . . . . . . . Works Fine. PC-Write (2.71)/(3.0) . . . . . . . . . . . Works Fine. A-4 WORD PROCESSOR: COMMENTS: PeachText 5000 . . . . . . . . . . . . . . Works Fine. PFS:Professional Write . . . . . . . . . . Works Fine. Q&A . . . . . . . . . . . . . . . . . . . . Works Fine. Smart System (3.10) . . . . . . . . . . . . Works Fine. Sprint (Borland) . . . . . . . . . . . . . Works Fine. If you use a batch file to load GRAB and then SPRINT, put an extra carriage return between GRAB and SP. It may turn off the cursor if not done this way. Vantex Word (2.0) . . . . . . . . . . . . . Works Fine. Varsity Scripsit (1.0.0) . . . . . . . . . Works Fine Change Hot Key to Alt-G. Volkswriter Deluxe (2.1) . . . . . . . . . Works Fine. Webster's New World Writer . . . . . . . . Works Fine. Word Perfect (5.0)/(5.1) . . . . . . . . . Works Fine. WordStar (up to 5) . . . . . . . . . . . . Works Fine. WordStar 2000 . . . . . . . . . . . . . . . Works Fine. * WordVision . . . . . . . . . . . . . . .Does Not Work. Word Writer PC (Timeworks) . . . . . . . . Works Fine. A-5 WORD PROCESSOR: COMMENTS: Write N Spell . . . . . . . . . . . . . . . Works Fine. XyWrite III Plus . . . . . . . . . . . . . Works Fine. * Let us know if you get one of these word processors to work. It is possible to use GRAB with a word processor that fails in the "text grabbing" mode. The GRAB utility can be used as an envelope printer by typing in the address with the manual entry window. B-1 Appendix B Reference Questions & Answers B-2 Answers to Common Questions --------------------------- WinGRAB Doesn't Print On LaserJet Question - I cannot get WinGRAB to print on my LaserJet printer. Why? Answer - You did not configure WinGRAB to select the proper printer. WinGRAB comes configured for a plain printer, so you must make the necessary selection to tell it to use your printer. Address Too Low On LaserJet Printer Question - I am using the LaserJet II printer and the address seems to print about 15 or so lines too low. What is wrong? Answer - It sounds as though you may have selected the older LaserJet and not one of the later LaserJet printers as your printer. When you select one of the LaserJet printers, the codes to switch your printer to the landscape mode are sent automatically upon exit as well as the printer reset codes. Therefore, it is not necessary to put these codes into the "init"/"exit" string options in the configuration option. Soft Fonts With LaserJet Printer Question - How does one go about using soft fonts on a LaserJet printer? Answer - A brief instruction file is called FONTS.DOC and a self extracting file which contains DOWNLOAD and two soft fonts is FONTS.EXE. DOWNLOAD.DOC in the file explains how to use soft fonts with WinGRAB. These files are from: Elfring Soft Fonts P.O. Box 61 Wasco, Illinois 60183-0061 (708) 377-3520 The utility program: DOWNLOAD is a Shareware program. B-3 Address Double Spaced Question - I am using a regular printer which is not a laser printer. The return address prints normal, however the address prints with double spacing. What is wrong? Answer - You have a short carriage printer (only 80 columns wide). What is happening is: the location of the address is causing a "wrap around" effect. You could move the "TO ADDRESS" position to the left in the configuration option. This method should prevent the problem from reoccurring. Comment Line After Printing Question - Do I have to type in the comment line before printing each address? Answer - No, it will be there until you delete it by entering the comment entry window and press the [Esc] delete command. The status of the comment line is displayed in the GRAB help window. Comment Line Doesn't Print Question - I had a comment typed in and on my LaserJet Plus it did not print on the envelope. What did happen was that the printer requested another envelope. What happened? Answer - The address was too long in depth and the comment line was off of the page. In other words the comment line printed on the second page. To correct this problem raise the location of the "TO ADDRESS" in the configuration program a few lines. GRAB Colors With WordPerfect Question - I just received my new update to WordPerfect version 5.0 and am using it with an EGA monitor and video card. GRAB used to work perfect on the old version. Now when I call up GRAB while in WordPerfect the GRAB help screen is so distorted it looks like a message from outer space! What happened? Answer - WordPerfect has changed the method of writing information to the screen if you have an EGA monitor. They have a 512 character display option for decoding any characters with the "bright" attribute set as some extended characters. You will have to run GRABCFG to change the default colors to "non-bright" colors. Any of the available seven basic colors will suffice to work along with this new version of WordPerfect. B-4 GRAB With WordPerfect Question - I am using WordPerfect version 5.0 and I load GRAB and WordPerfect with a batch file from my WP directory. The batch file calls GRAB first then loads WordPerfect. The problem is GRAB does not seem to be loaded as I cannot access it. What is my problem? Answer - It sounds like you have copied the GRAB files into your WordPerfect directory. Version 5.0 of WordPerfect has added a program called GRAB.COM to their distribution disks. What is happening is that you have both a GRAB.COM file and a GRAB.EXE file of the same name but different extensions. COM files take presence over EXE files. This means you are loading the WordPerfect graphics screen "GRAB" and not our GRAB the Envelope Printer. To keep this from happening, rename the WordPerfect GRAB.COM file to be WPGRAB.COM. This will avoid the conflict of names and let you use GRAB the Envelope Printer with no problem. Canadian ZIP Codes Question - I am from Canada, and as you know our zip code are different from those in the States. You see we don't use a dash in our zip codes and we have alphabetical characters. How can I use GRABDB with your format of "#####-####"? Answer - GRABDB will detect the Canadian zip code after you type it in. The field is "#####-####" so you should type your zip code as "V8W 3-C8##", ignoring the dash. After the initial adding of this record GRABDB will detect the alpha characters and reformat it properly for your Canadian zip code. Hewlett Packard Envelope Tray Question - I just purchased a new Hewlett Packard envelope tray, part number 92295F. How do I use it? When I tried to use GRAB with the tray it did some strange things. The printer gave me error messages, printed on two envelopes, and then GRAB gave me an error message. What's wrong? Answer - The envelope tray uses completely different tray selection commands and different print locations. It printed on two envelopes because it did a form feed to the next envelope. Also, the printer needs to be manually reset when changing trays. You must make sure the printer has been reset and the GRAB instruction window shows that you have toggled the LaserJet II envelope tray selection with the key. B-5 Hewlett Packard LaserJet IIP Tray Question - I have the LaserJet IIP printer and cannot get GRAB to take an envelope from the multi-purpose tray. It takes it from my lower tray. Why? Answer - If you are using the optional paper cassette for the LaserJet IIP printer you must insure "Trays Both" is selected on the front panel switches of your printer. If this is not done and you try to print an envelope in the multi-purpose (MP) tray, the printer will only pull a piece of paper from the optional lower cassette. C-1 Appendix C Reference DeskJet Operation with GRABDB C-2 DeskJet Operation With GRABDB ----------------------------- GRABDB will operate on the Hewlett Packard DeskJet printer. However, we don't recommend using the water-soluble ink, since it can become smeared during mail delivery. The non-water-soluble ink for the DeskJet, available from Hewlett Packard, should give better results. The DeskJet follows the LaserJet commands sent by GRABDB and will print the labels by modifying the font selection codes. We've provided a set of DeskJet soft fonts with a batch file so you can download them to the printer. With the soft fonts you will have the same great looking labels as the LaserJet. NOTE You must install an optional DeskJet memory cartridge if you want to use soft fonts. If you do not have the extra memory required for downloading soft fonts to your printer, then you may create similar effects by changing the font select strings. In the Font 80 string enter: [(s16hB In the Font 90 string enter: [(s16h3B Note the "[" symbol is the [Esc] code and is entered by pressing Ctrl-P followed by the Esc key. After entering the above codes set GRABDB to use two fonts as discussed in previous manual sections for GRABDB. C-3 There are batch files included with the GRAB Plus program files for downloading fonts and Postnet barcode graphics to DeskJet printers. For downloading fonts to the DeskJet printer, enter: "DJFONTS" and press RETURN. For downloading Postnet barcode graphics to the DeskJet, enter: "POSTNET" and press RETURN. D-1 Appendix D Reference How To Use Soft Fonts With GRAB Plus D-2 How To use Soft Fonts --------------------- How To Download Soft Fonts * Running The Download Program - Use existing batch files to download supplied fonts. LaserJet Printer Fonts DeskJet Printer Fonts - Create customized batch files to download specific fonts. How To Specify Soft Fonts * Specify Fonts By ID Number - Example Specifying Five Different Fonts By ID. * Specify Fonts By Metric Code Numbers * Switching Between Different Fonts * Specifying Internal Scalable Fonts Of LaserJet III (or newer) Printer D-3 Running the Download Program From the DOS prompt, type: "DOWNLOAD" and press RETURN. An on-screen help will display containing descriptions of how to use the Download program. Also, you can refer to the on-disk manual for the Download program for more information about using it. NOTE You cannot download these soft fonts to a laser printer operating in PostScript mode. Your must select your PostScript laser printer to emulate a LaserJet printer if you are going to download these soft fonts. Using Batch Files To Download Fonts LaserJet Printer Fonts From the DOS prompt type: "DLFONTS" and press RETURN. This batch file will automatically download the built-in fonts for the LaserJet printer. DeskJet Printer Fonts From the DOS prompt type: "DJFONTS" and press RETURN. This batch file will automatically download the built-in fonts for the DeskJet printer. D-4 Specifying Soft Fonts The easiest way to specify fonts is by ID number. Specify Fonts By ID Number We recommend that you select fonts by ID number code as the best way to use soft fonts. You use an Escape character, a left parenthesis, an ID number, and a capital X. Here is an example: [(nnnX [ This is an ASCII Escape character. Press Ctrl-P-Esc to enter the escape character. This is always the first character in the code. ( This is the left parenthesis. It is used to combine escape code sequences. nnn This is a number you choose for the ID of the font. This should be a number that will not conflict with other software that you are using. X This capital "X" is the termination character. It terminates the escape character sequence. In GRAB Plus you can use more than one font for different lines of the address label. * One font on the first line of the return address. * A different font for the remaining lines of the return address. * Still another font for the first line of the addressee. * Another font for the remaining lines of the addressee. * And finally another font for the comment line. D-5 An Example Specifying Five Different Fonts By ID Here is an example for using a different font for each available selection of fonts in GRAB's configuration program. Create A Batch File To Download Fonts Use a text editor to create a batch file like this: *download tr12rpn.usl 523<--- TIMES ROMAN 12 POINT WITH ID 523 download tr1rpn.usl 524 <--- TIMES ROMAN 10 POINT WITH ID 524 *download hv12rpn.usl 525<--- HELVETICA 12 POINT WITH ID 525 download hv1rpn.usl 526 <--- HELVETICA 10 POINT WITH ID 526 *download pk12rpn.usl 527<--- PARK AVENUE 12 POINT WITH ID 527 Give the batch file a name that you can use to command it from the DOS prompt. For example, you could name it "ENVFONTS.BAT", for "envelope fonts". NOTE For DeskJet Users! When you specify fonts to download to the DeskJet printer, you must load the font with the largest file size first, then the largest remaining, and so on in descending order. Before you specify the fonts, display the directory in which the fonts are located. From the DOS prompt type "DIR" and press RETURN. The directory will list the size of all the files in bytes. Make a note of the font file names in descending order according to their file size in bytes. Create your batch file with the fonts for downloading in that descending file size order. *These font files are included with the GRAB Plus distribution disk. The other font files (or any additional ones) must be ordered from Elfring Soft Fonts. You can contact them at (708) 377-3520. D-6 Enter ID Number Codes In GRAB's Configuration Enter these ID numbers in GRAB's configuration program "GRABCFG". - From the DOS prompt, enter: "GRABCFG" and press RETURN. - Select "LaserJet fonts" ╔═══════════════════════════════════════════════════════════════════════╗ ║ Hot key Printer Address & tsr Style sheets Locations Color Files ║ ╚══════════╦══════════════════════════╦═════════════════════════════════╝ ║ Type of printer ║ ║ Check printer ║ ║ Init/exit printer 1 ║ ║ init/Exit print╔══════════════════════╗ ║ Font selections║ Return a dress first ║ ║ Printer port ║ rEturn address rest ║ ║ Wait to send ex║ Addressee first ║ ║ Do not filter ║ aDdressee rest ║ ║ epsOn landscape║ Comment line ║ ║ epsoN landscape╚══════════════════════╝ ║ Use postal barcode ║ ║ use new barcode Graphics ║ ║ foRce upper case ║ ╚══════════════════════════╝ - Enter Font Code Numbers For Each Part Of Address Lines Select each of the address line parts and enter the font ID code number for each one. Each entry begins with the Escape code character, followed by a left parenthesis, then the font ID number, and finally ending with a capital "X". Return address first ╔════════════════════════[ Return Address First Line ]════════════════════╗ ║ ┌──────────────────────────────────────────────────────┐ ║ ║ Font String:│[(523X │ ║ ║ └──────────────────────────────────────────────────────┘ ║ ║ Tap <Ctrl>P then the <Esc> key to enter escape "[" character ║ ║ ║ ╚════════════════════[ Enter codes and hit Enter when done ]══════════════╝ D-7 rEturn address rest ╔══════════════════[ Return Address Other Than First Line ]═══════════════╗ ║ ┌──────────────────────────────────────────────────────┐ ║ ║ Font String:│[(524X │ ║ ║ └──────────────────────────────────────────────────────┘ ║ ║ Tap <Ctrl>P then the <Esc> key to enter escape "[" character ║ ║ ║ ╚════════════════════[ Enter codes and hit Enter when done ]══════════════╝ Addressee first ╔══════════════════════════[ Addressee First Line ]═══════════════════════╗ ║ ┌──────────────────────────────────────────────────────┐ ║ ║ Font String:│[(525X │ ║ ║ └──────────────────────────────────────────────────────┘ ║ ║ Tap <Ctrl>P then the <Esc> key to enter escape "[" character ║ ║ ║ ╚════════════════════[ Enter codes and hit Enter when done ]══════════════╝ aDdressee rest ╔═════════════════════[ Addressee Other Than First Line ]═════════════════╗ ║ ┌──────────────────────────────────────────────────────┐ ║ ║ Font String:│[(526X │ ║ ║ └──────────────────────────────────────────────────────┘ ║ ║ Tap <Ctrl>P then the <Esc> key to enter escape "[" character ║ ║ ║ ╚════════════════════[ Enter codes and hit Enter when done ]══════════════╝ Comment line ╔══════════════════════════════[ Comment Line ]═══════════════════════════╗ ║ ┌──────────────────────────────────────────────────────┐ ║ ║ Font String:│[(527X │ ║ ║ └──────────────────────────────────────────────────────┘ ║ ║ Tap <Ctrl>P then the <Esc> key to enter escape "[" character ║ ║ ║ ╚════════════════════[ Enter codes and hit Enter when done ]══════════════╝ D-8 - Save The Configuration Select "File", "Save", then "File" again, then "Exit to DOS". - Download The Fonts To Your Printer Use the batch file you made called "ENVFONTS.BAT" From the DOS prompt, type: "ENVFONTS" and press RETURN. The batch file will load the fonts into your printer. It only takes a few seconds to load all of them. - Start GRAB The Envelope Printer From the DOS prompt, type: "GRAB" and press RETURN. Now, whenever you pop-up GRAB and print your envelopes, they will be printed with the fonts you specified in GRAB's configuration. John Doe <--------------RETURN ADDRESS FIRST 123 Any Street<-----------RETURN ADDRESS REST Typical City, ST 55555<---RETURN ADDRESS REST ADDRESSEE FIRST ---->ZPAY Payroll Systems, Inc. ADDRESSEE REST ----->2526 69th Avenue South ADDRESSEE REST ----->St. Petersburg, FL 33712 Attention: Paul Mayer <------ COMMENT LINE D-9 Switching Between Soft Fonts If you plan on switching between soft fonts, you must configure GRAB to accept ONE soft font ID number. Then you can download different soft fonts with the same ID number. Here is an example: * Configure GRAB to select soft font ID number 501. Enter [(51X * From the DOS prompt, enter a download command for one specific font and add the font ID "501". When you want to switch to a different font, you do not have to go back to GRAB's configuration program to change the font specification! Just enter another download command from the DOS prompt specifying a different font, but you add the same font ID "501". Here is an example of three different font specifications with the same font ID number: download tr12rpn.usl 51<---- PICKS TIMES ROMAN 12 POINT download hv12rpn.usl 51<---- PICKS HELVETICA 12 POINT download pk12rpn.usl 51<---- PICKS PARK AVENUE 12 POINT If you do not want to have to type the download command each time you want to change fonts, you can create separate little batch files that will save you a lot of key strokes to do the same thing. D-10 Specifying Internal Scalable Fonts Of LaserJet III (or Newer) Printer If you want to make selections of the internal scalable fonts of the LaserJet III (or newer), you specify: symbol set, font point size, bold, italic, and typeface number. [(U[(s1pXXvsbNNNNT [ The ASCII escape character. ( The left parenthesis. Various fixed codes. XX This is the point size you want, for example: 1 = 10 point. 12 = 12 point 11.5 = 11.5 point etc. NNNN This is the font identification number. 411 = CG Times font (similar to Times Roman). 4148 = Univers font (similar to Helvetica). E-1 Appendix E Reference Style Sheets included with GRAB Plus E-2 Style Sheets Included With GRAB Plus ------------------------------------ BDT310.STL DeskJet printer with BDT envelope feeder. BDTHP2.STL LaserJet II printer with BDT envelope feeder. BDTHP3.STL LaserJet III printer with BDT envelope printer. BDTIBM.STL IBM 4019 printer with BDT envelope feeder. CANON.STL Canon laser printer - business size envelopes. CD-LARGE.STL Cordata printer - business size envelopes. CD-SMALL.STL Cordata printer - personal size envelopes. DEFAULT.STL Generic printer - use to build a new customized style sheet. DJ-550C.STL DeskJet 550C printer. DJ-LG.STL HP DeskJet printer - Business size envelopes. DJ-SM.STL HP DeskJet printer - Personal size envelopes. ESF-DJ.STL HP DeskJet printer - with Elfring Soft Fonts sample logo. ESF-LJ2.STL HP LaserJet II or III printer - with Elfring Soft Fonts sample logo. IBM4019.STL IBM laser printer Model 4019 (in the IBM "native" mode). IBMTRAY.STL IBM printer with envelope tray option. LABELS.STL Impact printers - labels from "one-up" stock. LJ4-LG.STL LaserJet 4 printer. E-3 LJ-OLD-L.STL Original HP LaserJet printer - Business size envelopes. LJ-OLD-S.STL Original HP LaserJet printer - Personal size envelopes. LJII-LG.STL HP LaserJet II printers - Business size envelopes. LJII-SM.STL HP LaserJet II printers - Personal size envelopes. LJIIP-LG.STL HP LaserJet IIP printer - Business size envelopes. LJIIP-SM.STL HP LaserJet IIP printer - Personal size envelopes. LJIII-SM.STL HP LaserJet III printer - Personal size envelopes. LJIII-LG.STL HP LaserJet III printer - Business size envelopes. LJIIIP-SM.STL HP LaserJet IIIP printer - Personal size envelopes. LJIIIP-LG.STL HP LaserJet IIIP printer - Business size envelopes. LOGO-DJ.STL HP DeskJet printer with Elfring Soft Fonts sample graphic logo. LOGO-LJ2.STL HP LaserJet II or III printer - Business size envelopes. Use this to print Elfring Soft Font sample graphic logos, as well as their soft fonts. LOGODEMO.STL HP LaserJet II or III printer - with TaxWare's demonstration sample logo. * PLAIN-L.STL Most non-laser printers - Business size envelopes. * PLAIN-S.STL Most non-laser printers - Personal size envelopes. PS-LARGE.STL PostScript printers - Business size envelopes. E-4 PS-LJ-LG.STL HP LaserJet II or III laser printer using a Hewlett Packard PostScript cartridge. PS-LJIIP.STL HP LaserJet IIP or IIIP laser printer using a Hewlett Packard PostScript cartridge. PS-SMALL.STL PostScript printers - Personal size envelopes. TRAY-II.STL For the optional mechanical envelope feed tray for HP LaserJet printers - Business size envelopes. TRAY-III.STL For the optional electric powered envelope feed tray for HP LaserJet printers - Business size envelopes. * These "plain" styles have the postal bar code feature disabled. Bar codes can print unintelligibly if you use these styles with a non-Epson compatible printer. I-1 INDEX ----- /A start up option 4-15 /M start up option 4-15 /S start up option 4-15 /U start up option 4-15 Abort the process 3-12 Add 4-6 Add records to GRABDB 4-5 Adding entries to GRABDB 4-6 Address 3-13, B-2 Address double spaced B-2 Address in upper case 4-15 Address too low B-2 Addressee first 3-33 Addressee rest 3-33 Addresses D-7 Alternate return address 3-15, 3-38 Answers to common questions B-2 Autoexec batch file 3-6 AUTOEXEC.BAT 3-18 Avery 5160/5260 labels 4-29 Avery 5161/5261 labels 4-29 Avery 5162/5262 labels 4-29 Back-up copy 2-4 Source disk 2-4 Target disk 2-4 Bar code printing zone 3-36 Bar codes (eliminating) 3-35 Barcode 3-35, 4-31 Barcode graphics (dot-matrix) 4-31 Batch files 2-5, 3-6 Borland's SideKick 3-6, 3-7 Bulk mailing 4-15 Call GRAB from memory 3-4 Calling GRAB from memory 3-8 Canadian ZIP codes B-4 Change colors 3-47 Change locations general 3-42 Changing size of shadow box marker 3-9 Check printer 3-29 Comma delimited 4-7 Comment line 3-16, 3-33, B-3, D-7 Comment lines 3-41 Computer 1-5 Configuration 2-7 Configure GRAB 2-5, 3-4 Copy distribution disks 2-4 Customer support 1-9 Default Courier font 4-31 Default hot-keys 3-10 Default line printer font 4-31 Delete 4-25 Description of the manual 1-7 DeskJet printer C-2, D-5 Disk drives 1-5 Do not filter 3-34 DOS command 3-5 Download program B-2 Download soft fonts D-2, D-5 Downloading fonts 4-30 Edit 4-25 Edit before printing hot key 3-27 Edit existing records 4-9 Edit last address 3-13 Edit last address hot key 3-27 Edit return address 3-15 Edit return address hot key 3-28 Edit the address 3-12 Editing commands 3-21 Editing records 4-9 Eject page 3-31 EMS 3-38, 3-39 Enter comment line hot key 3-28 Enter TAG for scanning 4-32 Enter the address 3-13 Envelope 3-14 Envelope feed selection 3-30 Envelope orientation 3-31 Envelope printing 3-4 Envelope size 3-11, 3-35 Envelope tray B-4, B-5 Envelopes 4-5 Epson printer 3-35 Eric Isaacson Software 4-10 Exit 3-48 Expanded memory 3-38, 3-39 Experienced users of GRAB 1-6 Export 4-8, 4-28 F1 key 3-16, 4-10 F10 key 4-8 F7 key 4-11 F8 key 4-11 F9 key 4-11 Fields 4-8 File name 4-33 File name menu selection 4-33 Files Exit 3-48 Get Popgdb 3-48 Get regular 3-48 Save Popgdb 3-48 Save regular 3-48 Find 4-9 Finding existing records 4-9 Finding names in GRABDB 4-9 Finding records 4-9 First time users of GRAB 1-6 First time you use GRAB 3-4 Floppy disk systems 3-38 Font selections 3-32 Force to disk swap 3-39 Foreign addresses (bar code) 3-35 Form feed 3-31 Get regular 3-48 GRAB colors B-3 GRAB command option 3-7 GRAB configuration menus 3-24, 3-25 Address & tsr 3-37 Color selections 3-47 Files selections 3-48 Hot key selections 3-26 Locations selections 3-42 Printer selections 3-29 GRAB from memory 3-4 GRAB help window 3-10 GRAB in memory 3-4 GRAB non-resident 3-20 GRAB options 3-10 GRAB refuses to unload from memory 3-17 GRAB screen 3-8 GRAB with graphics 3-8 GRAB with SideKick 3-6, 3-7 GRAB with WordPerfect 3-7 GRABDB 3-20 GRABDB Add 4-6 GRABDB and ZIPKEY 4-10 GRABDB Find 4-9 GRABDB from DOS 4-4 GRABDB from inside your word processor 4-4 GRABDB import 4-7 GRABDB menus Add 4-22 GRABDB printing 4-11, 4-13 GRABDB printing formats 4-12 GRABDB screen 4-7 Graphic logo 3-44 Graphics mode 3-8 Help 4-26 Help window 3-10 Hot keys 3-27 Hot-keys 3-12 How to download soft fonts D-2 How to tell what TSR's loaded after GRAB 3-17 How to use soft fonts D-2 ID numbers - soft fonts D-2 Import 4-7, 4-27 Importing records 4-7 Init/Exit Printer 1 3-29 Init/Exit Printer 2 3-30 Install GRAB and LaserLabel 2-5 Install GRAB Plus 2-5 Configuration 2-7 Floppy drives only 2-5 Hard disk systems 2-6 Installation program 2-5 Installing GRAB Plus 2-3 Introduction to GRAB Plus 1-3 Labels 4-13, 4-29 Labels from GRABDB 4-5 Landscape printing 3-31 Large size envelopes 3-14 LaserJet III internal fonts D-10 LaserJet printer 3-30 LaserLabel with DeskJet C-2 Load GRAB 3-4 Load GRAB for word processor only 3-7 Load GRABDB from DOS 4-4 Load PopGDB from DOS 4-4 Loading GRAB in memory 3-5 Logo 3-44 Main hot key 3-27 Memory 1-5, 3-4 Menu selections 3-24 Modify your autoexec.bat file 2-5 Monochrome colors 4-15 Moving the shadow box marker 3-9 Navigating menus 3-24 Next 4-25 Non-Laser printer 4-31 Normal paper tray mode 3-31 Number of lines label 3-45 Operating systems 1-5 Orientation 3-31, 3-35 Paste hot-key 3-27 Pasting addresses from GRAB 3-4 Pasting addresses from GRABDB into your word processor 4-5 Plain printer B-2 Pop-up GRAB 3-8 Pop-up GRABDB from your word processor 4-4 PopGDB 4-4 Get 3-48 Save 3-48 PopGDB from DOS 4-4 PopGDB hot-key 3-27 Portrait mode 3-31 Positioning envelopes 3-12 Postal bar code 3-35 PostScript printers 3-32 Previous 4-25 Primary return address 3-15, 3-37 Print by name 4-35 Print by ZIP code 4-34 Print envelopes from GRABDB 4-5 Print labels by name 4-14 Print labels by ZIP code 4-14 Print labels from GRABDB 4-5 Print labels menu selections 4-34 Print marker hot key 3-27 Print return address 3-37 Print window hot key 3-27 Print your envelopes 3-4 Printer 3-4 Printer port 3-34, 4-31 Printers 1-5 Printing bar codes 3-35 Printing envelopes 4-11 Printing format 4-12 Printing GRABDB 4-11, 4-13 Printing labels 3-45, 4-13 Printing postal bar codes 3-35 Printing selections 3-11 Printing with a standard printer 3-12 Questions and answers B-2 Quit 4-21, 4-26 Quit menu selections 4-21 RAM drive 3-38 README file 1-6 Remove GRAB from memory 3-17 Remove TSR's loaded after GRAB 3-17 Removing GRAB from memory 3-7 Reset printer 3-31 Return address 3-13, 3-15, 3-37, D-6 Return address first 3-32 Return address rest 3-32 Return to tray 3-31 Save current set up 4-31 Save regular 3-48 Set up menu selections 4-22, 4-29 Shadow box marker 3-9 SideKick 3-6, 3-7 Small size envelopes 3-14 Soft font download B-2 Soft font ID #80 4-30 Soft font ID #90 4-31 Soft font ID numbers D-2 Soft font metric code numbers D-9 Soft fonts 4-30, B-2, C-2, D-2 Standard printer 3-12 Starting GRABDB with options 4-15 Starting PopGDB with options 4-17 State abbreviations 4-10 Stay 4-21, 4-34 Style sheet hot key 3-28 Style sheet menu selections 3-40 Style sheets comment 3-41 read 3-40 write 3-41 Swap memory or full TSR 3-38 Swap mode 3-38 System requirements 1-5 Memory 1-5 Tag fields 4-24 Tagging records 4-10 Tags 4-10, 4-26, 4-32 Tags menu selection 4-32 Telephone support 1-9 Test envelope locations 3-46 Tested word processors A-2 Text mode 3-8 Toggle alternate address hot key 3-28 Toggle primary/alternate return address 3-15 Toggle print return hot key 3-28 Toggle return 3-13 Toggle size (envelope) 3-14 Toggle style <Alt-S> 3-14 TSR mode 3-38 Type of printer 3-29 Unload TSR's loaded from AUTOEXEC.BAT 3-18 Upper case address 4-15 Use two fonts 4-30 Using GRABDB 4-6 Wait to send exit 3-34 Warranty 1-9 Word processors 1-5, A-1 WordPerfect 3-7, 3-47, B-3, B-4 ZIP codes 4-14 ZIP codes - Canadian B-4 ZIPKEY 4-10